Smart Moves Consultants | Executive Assistant | mumbai
3 weeks ago
Greetings,
Position : Executive Assistant
Hiring for multiple locations : Andheri, Parel, Ghatkopar
Working days and time : Monday to Saturday 9.30am to 6.30pm, Sunday off
Key Responsibilities:
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Effectively managing the MDs schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MDs time.
Acting as a primary point of contact between the MD and internal/external parties.
Handling confidential information with discretion and maintaining organized records.
Planning and organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed.
Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning.
Assisting the MD in various projects by conducting research, compiling data, and providing administrative support to ensure project milestones are met.
Organizing and coordinating company events, conferences, or other functions that involve the MDs participation.
Must have excellent written and verbal communication skills.
Diary management outlook experience essential.
Organizing visas.
Addressing day-to-day challenges and solving problems independently or by consulting with the MD when necessary.
Up-to-date with the latest office gadgets and applications.
Reconciling monthly expenses.
Must be versed with Web research for timely presentation of data sought.
Interested candidates can share resume on zainab.malekpurwala@smartmoves.co.in
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