Executive Assistant

3 days ago

bangalore district, India Ather Energy Full time

You’ll be our : Executive Assistant You’ll be based at : IBC Knowledge Park, Bengaluru You’ll be aligned with : Senior Executive Assistant You’ll be joining our : Founder’s office What you’ll do at Ather Manage calendar for CEO & CXOs. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, and follow up appropriately. Follow-up on meetings, action items & share updates. Attend meetings, take notes, follow up on action items from Management Review meetings, etc. Travel Booking Management for CEO & CXOs: Coordinate with the admin team for the arrangement of domestic and international travel - booking tickets, accommodation, transport; applying for e-passes, Visa, passport renewal, reimbursements Manage Expenses & Reimbursement - Collect bills and invoices for travel reimbursement; Collect tax invoices for end of year submission - Flexi Benefits & tax declaration invoices; Expense management for external events, board meetings, or any other external vendor meetings at office or hotels. Provide Support and drive large/small projects to closure: Coordinate between teams across the organization to execute large/ small projects. Eg: Program Management Provide support to admin/ finance or any other internal team to set up large meetings and events across the org or external. Eg: All Hands time/schedule, Coordinate for investor meetings, PR conferences/ events, etc Coordinate time with CEO & CXOs for signatures Here’s what we’re looking for Email Management, Calendar management, Travel management, Expense Management Good Verbal & Written Skills with basic knowledge of MS office Problem solving abilities and ability to build relationships Should have worked with CXOs previously What you bring to Ather Should have at least 5 to 10 years of experience. No specific educational background mandatory. The reporting of this role will be to a Senior Executive Assistant and not a CXO directly.

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