MEP Project Coordinator

Job Title: MEP Project Coordinator - QA/QC ImplementationDepartment: Design Production / Quality AssuranceReports to: Design Production Manager / Management Representative (MR)Work Location: Ernakulam, Kerala, IndiaCTC: 6L per annum (Negotiable) Job PurposeTo coordinate and implement project-level QA/QC processes across all MEP design disciplines, ensuring that each project is initiated, reviewed, and completed in compliance with Haida Green's internal quality standards, SOPs, and ISO 9001-based QA/QC systems.This role ensures every project in the ERP system has a defined quality framework including deliverable structure, review workflows, checklists, and document traceability guaranteeing technical accuracy and consistency across all projects.Key Responsibilities A. QA/QC System ImplementationDevelop and maintain the QA/QC process workflow for MEP design and supervision projects.Coordinate with the Design Production Manager and MR to align project QA/QC procedures with ISO 9001 and company SOPs.Ensure every project is configured in ERP with defined QA/QC stages (Design - Review - Approval - Issue).Set up and maintain discipline-specific review checklists (Mechanical, Electrical, Plumbing, Firefighting, ELV, Infrastructure).Track NCRs, review comments, and corrective actions to ensure timely closure.Manage and update the Project QA/QC Register in ERP for traceability and audit readiness.B. Project Setup & Quality PlanningCoordinate with Project Managers to define project QA/QC objectives, deliverables, and acceptance criteria at project initiation.Ensure each project scope, schedule, and deliverable breakdown is encoded into ERP for QA/QC tracking.Review and verify that project folders, transmittal templates, and file naming conventions follow Haida Green's SOP.Develop Project Quality Plans (PQP) for large or key projects when required.Coordinate between Dubai and India teams to ensure uniform implementation of QA/QC templates and standards.C. Review & Verification ProcessFacilitate the first-level and second-level design reviews in coordination with discipline leads.Ensure all design deliverables undergo checklist-based QA/QC before external submission.Maintain a Design Review Log (with reviewer names, dates, comments, and revision status).Ensure every drawing and report issued externally is approved, signed-off, and transmitted through ERP.Identify design coordination gaps, recurring errors, and recommend preventive measures.D. ERP & Digital QA/QC IntegrationWork closely with the ERP development team to refine QA/QC-related modules, workflows, and templates.Ensure ERP supports the entire QA/QC lifecycle: design input - review comments - corrective action - closeout.Conduct audits of ERP data for completeness and accuracy (QA/QC forms, checklists, attachments).Provide training and guidance to design engineers on how to use QA/QC features in the ERP system.Suggest improvements to digital QA/QC dashboards and reporting formats.E. Internal Audit & Continual ImprovementSupport the internal audit team in verifying project compliance with SOPs and ISO standards.Compile NCR reports and trend analyses for management review meetings.Participate in root-cause analysis sessions and contribute to corrective/preventive action (CAPA) planning.Maintain the Lessons Learned Register for design quality improvements.Assist the Management Representative during external certification or surveillance audits.Skills & CompetenciesStrong understanding of MEP design deliverables and multi-discipline coordination.Excellent knowledge of QA/QC procedures, design review methods, and quality planning.Familiarity with ISO 9001:2015 and ISO 19650 principles.Experience in ERP or document management systems (Odoo, Zoho, BIM 360, Deltek, etc.).Competent in MS Excel / Power BI / Word / SharePoint for documentation and reporting.Capable of reviewing technical documents and identifying inconsistencies.Behavioural CompetenciesProcess-oriented with meticulous attention to detail.Strong communication and coordination skills across disciplines.Analytical, with a mindset for continual improvement.Confident in conducting training, audits, and reviews.Able to balance multiple projects and priorities simultaneously.Qualifications & ExperienceEducation: Bachelor's Degree in Mechanical / Electrical / Civil / Industrial Engineering.Experience: Minimum 4 - 8 years in design consultancy QA/QC or MEP coordination roles.Preferred Exposure: Experience in engineering consultancy (not contracting), with ERP or BIM platform exposure.Certifications (preferred):ISO 9001:2015 Internal Auditor, PMP / Quality Management training, or ERP QA/QC system certification.Reporting and Interface Internal:Managing Director / Design Production ManagerProject Managers and Department HeadsDocument Control and ERP Development TeamsQA/QC and Internal Audit TeamExternal:ERP Consultant / Vendor (for QA/QC module)Clients and External Auditors (for project quality reviews)Career Path MEP Project Coordinator - QA/QC Implementation - Quality Manager / Design QA/QC Lead - IMS Manager / Head of Quality