Company Secretary

1 week ago

bangalore, India HTL Group of Companies Full time
New Century Trading India Pvt Ltd having its offices in Mumbai & Bangalore, A subsidiary of HTL International, Founded in 1976, HTL International Holdings Limited is one of the world’s leading leather tanners and manufacturers of quality leather upholstered furniture. Headquartered in Singapore, the transnational company exports more than 95 per cent of its products to over 50 countries, including in Europe, Asia-Pacific, USA and the Middle East.
Responsibilities
The Company Secretary’s core duties include optimizing workflow procedures in the office, assisting colleagues and executives in planning and distributing information, and being the point of reference for all queries, requests, or issues. Additionally, as a company secretary, you’ll need to:
• Report to the Legal Head and often liaise with board members.
• Reporting to RBI-FCGPR, FLA
• Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.
• Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
• Provide legal, financial, and/or strategic advice during and outside of meetings.
• Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
• Maintain statutory books, including registers of members, directors, and secretaries.
Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
• Liaise with external regulators and advisers such as lawyers and auditors.
• Implement processes or systems to ensure good management of the organization.
• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
• Pay dividends to shareholders and manage share option schemes opted by various shareholders.
• Take an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.
• Monitor the administration of the company’s pension scheme.
• Manage contractual agreements & MOU’s with suppliers and customers.
• Manage the office space and deal with personnel administration and company/staff insurance policies.
• Drive PR activities related to aspects of financial management.
• All the ROC’s filing.
Key skills:
• A Company Secretary certification is mandatory
• Degree in Law is desirable
• Strong administrative skills and an aptitude for using IT software.
• Good verbal and written communication skills.
• Commercial awareness.
• Meticulous attention to detail and the ability to work well under pressure.
• Interpersonal skills and the ability to work with people at all levels.
• Influencing skills.
• Excellent organization and time management.
• An ability to take initiative.
• A flexible and practical approach to work.
• Discretion when handling confidential information
• Maintain a diplomatic approach towards issues.
• Confidence to provide support to high-profile company staff and board members.

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