Lands and Lands | Executive Secretary to Managing Director | india

1 week ago

india Lands and Lands Full time

About Us:

We are a well-established real estate company offering a wide range of services under one roof, operating for over 20 years. We are currently seeking an organized and detail-oriented Executive Secretary to support our Managing Director. This role is essential in managing the daily operations, ensuring smooth communication, and helping drive business efficiency by handling administrative and project-related tasks.

Key Responsibilities:

  • Direct Administrative Support to the Managing Director:
  • Manage the Managing Director’s calendar, schedule meetings, and coordinate appointments.
  • Handle all correspondence, including managing emails, phone calls, and messages on behalf of the Managing Director.
  • Organize travel arrangements, including booking flights, accommodations, and preparing detailed itineraries.
  • Prepare, edit, and proofread documents, reports, presentations, and other materials as needed by the Managing Director.
  • Meeting and Communication Management:
  • Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on key action points.
  • Act as the primary point of contact between the Managing Director and internal/external stakeholders.
  • Handle confidential and time-sensitive information with discretion.
  • Task and Time Management:
  • Prioritize and manage multiple tasks, ensuring deadlines are met and the Managing Director is informed of upcoming priorities.
  • Track ongoing projects and follow up with relevant teams to ensure timely completion of tasks.
  • Project and Operations Support:
  • Provide support in coordinating and executing special projects and initiatives as directed by the Managing Director.
  • Ensure all project updates, reports, and other relevant information are shared promptly with the Managing Director.
  • Document and File Management:
  • Organize and maintain confidential files, documents, and records in both physical and digital formats.
  • Ensure easy retrieval of important information as and when needed.
  • Liaison and Relationship Building:
  • Liaise with internal teams, clients, and external partners to facilitate effective communication on behalf of the Managing Director.
  • Build positive relationships with key stakeholders, ensuring their inquiries and requests are handled professionally.
  • Travel and Event Coordination:
  • Manage all aspects of travel arrangements for the Managing Director, including visas and other necessary documentation.
  • Coordinate and assist in planning events, meetings, or conferences as required.
  • Support for Personal Tasks (Optional):
  • Assist the Managing Director with any personal errands or tasks, ensuring a balance between personal and professional life.

Key Skills & Qualifications:

  • Education: Bachelor’s degree in Business Administration, Office Management, or a related field.
  • Experience: At least 2-3 years of experience in a similar role, directly supporting a C-level executive or Managing Director.
  • Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with office management software is an advantage.
  • Communication: Excellent verbal and written communication skills, with the ability to interact confidently with executives, clients, and team members.
  • Time Management: Strong organizational and time management skills, with the ability to prioritize tasks and handle multiple responsibilities.
  • Discretion: High level of discretion and confidentiality in handling sensitive information.
  • Problem-Solving: A proactive problem solver with the ability to anticipate needs and provide solutions.
  • Detail-Oriented: Meticulous attention to detail in all tasks, from drafting documents to scheduling.
  • Interpersonal Skills: Professional and approachable, with the ability to build strong relationships with internal and external stakeholders.

What We Offer:

  • A competitive salary and benefits package.
  • A key role in supporting the Managing Director in a dynamic and fast-growing company.
  • Opportunities for professional growth and development in an exciting and challenging environment.


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