India | Office Administrator | chandigarh
2 days ago
Key Responsibilities: General Office Management:
Oversee the daily administrative operations of the office to ensure everything runs smoothly.
Organize and maintain office filing systems, both digital and physical, ensuring all documents are easily accessible and up to date.
Manage office supplies and inventory, ordering replacements as necessary and maintaining an efficient stock of materials.
Ensure office equipment (e.g., printers, copiers, phones) is functioning properly and arrange for repairs when required.
Communication and Correspondence:
Serve as the first point of contact for internal and external communications, including phone calls, emails, and office visitors.
Prepare and distribute internal memos, reports, and other communications.
Coordinate with various departments to ensure the flow of information and smooth operations.
Scheduling and Coordination:
Manage calendars, schedule meetings, and book appointments for executives or team members.
Organize and coordinate internal and external meetings, including preparing agendas, ensuring meeting room setups, and taking minutes when required.
Assist in the coordination of company events, conferences, and team-building activities.
Documentation and Reporting:
Maintain accurate and organized records of office activities, correspondence, and documents.
Prepare reports, presentations, and other documents as needed for management and staff.
Assist in the preparation of financial or budget reports and monitor office expenses.
Travel and Expense Coordination:
Arrange travel logistics for staff, including flights, accommodations, and transportation for business trips.
Process and track travel expenses and ensure proper documentation for reimbursements.
Health and Safety Compliance:
Ensure office health and safety guidelines are followed and assist with maintaining a safe and clean work environment.
Keep track of office safety equipment and ensure it is regularly maintained.
. Key Skills and Qualifications: Education: Diploma required; associate’s degree or higher preferred.
Experience: Minimum of 2 years of experience in an administrative or office management role.
Skills:
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to prioritize tasks and work independently.
Strong attention to detail and problem-solving skills.
Ability to work with minimal supervision and take initiative.
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