Officer / Executive - Human Resource

Job Description:Key Responsibilities:1. Recruitment & Onboarding:o Assist in the end-to-end recruitment process, including sourcing,screening, shortlisting candidates, and scheduling interviews.o Prepare and manage offer letters, employment contracts, and otherdocumentation related to recruitment.o Conduct onboarding for new hires, ensuring they are properlyintegrated into the organization.2. Employee Records Management:o Maintain and update new hired and existing employees records in thesystem.o Ensure the accuracy and confidentiality of employee data.3. Training Needs Assessment:o Conduct regular assessments to identify training needs for employeesat all levels.o Collaborate with department heads and team leaders to identifytraining needs across various departments.o Conduct surveys, interviews, and focus groups to determine skill gapsand development opportunities for employees.4. Training Program Design & Development:o Manage overall designing and developing effective training programs,modules, workshops, and materials based on identified needs.o Create training materials (manuals, e-learning modules, presentationslides) aligned with industry standards, safety protocols, and companypolicies.o Ensure training content aligns with company goals, culture, and thelearning preferences of employees.o Partner with external vendors or subject-matter experts to designspecialized training programs when necessary.5. Training Delivery & Facilitation:o Facilitate and deliver training sessions, workshops, and seminars foremployees on various topics (soft skills, leadership development,technical skills, compliance, functional skills etc) if so required.o Use a variety of training methods, including e-learning, instructor-ledsessions, on-the-job training and open house communicationplatforms.o Ensure all employees are trained in safety, quality standards,machinery operation, compliance, and soft skills.o Evaluate and modify training methods and content to ensure theyremain effective and relevant.6. Performance Monitoring & Evaluation:o Track the effectiveness of training programs through feedback surveys,quizzes, and performance assessments.o Analyse post-training data to measure learning outcomes, knowledgeretention, and employee performance improvements.o Provide recommendations for continuous improvement in trainingprograms based on feedback and results.7. Employee Development & Coaching:o Support individual employee development plans by offeringpersonalized coaching and mentoring.o Identify high-potential employees and assist in their developmentthrough tailored training interventions.8. Compliance and Safety Training:o Ensure that all training programs comply with legal regulations, safetystandards, and company policies.o Coordinate and deliver safety-related training, such as personal safety,machine safety, and emergency response.o Maintain records of training activities for audit purposes.9. Training Administration:o Manage training schedules, logistics, and resources (room bookings,materials, online platforms).o Maintain accurate records of training sessions, attendance, andcertifications.o Ensure compliance with company policies and regulations duringtraining activities.10. Learning & Development Reporting:o Prepare reports on training activities, attendance, feedback, andoutcomes for senior management and HR teams.o Maintain an updated database of all employee training records andcertifications.11. Continuous Learning & Development:o Stay up to date with the latest trends, tools, and best practices intraining and development.o Attend professional development workshops or conferences toenhance personal knowledge and skills.12. Performance Appraisal Process:o Assist in the planning and execution of annual and quarterlyperformance appraisal cycles.o Coordinate with departments to ensure timely completion ofperformance evaluations for employees.o Provide administrative support in tracking progress and completion ofperformance reviews.13. Goal Setting & Alignment:o Work with managers and team leads to help set SMART goals foremployees that align with organizational objectives.o Ensure that employee goals are clearly defined, measurable, andconsistently aligned with the company's vision and strategy.o Support managers in reviewing and updating goals periodically toensure they remain relevant.14. Continuous Feedback & Coaching:o Facilitate the continuous feedback process between managers andemployees to ensure regular communication on performance.o Assist in developing feedback mechanisms and provide guidance ondelivering constructive feedback.o Encourage coaching and mentoring initiatives to improve individualperformance and skill development.15. Performance Improvement Plans (PIP):o Assist in identifying employees who are underperforming andcollaborate with managers to develop appropriate performanceimprovement plans.o Track the progress of employees on PIPs and ensure that follow-upactions are taken to address performance gaps.o Provide support to managers during the coaching process to ensureperformance issues are managed effectively.16. Data Analysis & Reporting:o Collect, analyse, and interpret performance data to identify trends,patterns, and areas for improvement.o Prepare and present performance management reports for HRleadership and department heads.o Assist in creating dashboards or other performance metrics tools totrack the effectiveness of the performance management system.17. Employee Rewards & Recognition:o Collaborate with respective teams to identify training or developmentneeds based on performance data.o Assist in recognizing and rewarding top performers and contribute toinitiatives that foster employee motivation and engagement.o Ensure that recognition and rewards are aligned with the performancemanagement system.18. Policy & Process Improvement:o Contribute to the review and refinement of performance managementpolicies, ensuring they are fair, transparent, and aligned with bestpractices.o Help streamline performance management processes to ensureefficiency and ease of use for both managers and employees.o Keep abreast of industry trends and best practices in performancemanagement and propose improvements accordingly.19. Employee Relations & Engagement:o Act as a point of contact for employees regarding HR-related queries andconcerns.o Assist in organizing employee engagement activities, team-buildingevents, and recognition programs.o Address employee grievances and support conflict resolution processes.20. Compliance & Policies:o Ensure adherence to labour laws, company policies, and industryregulations.o Assist in the preparation and implementation of HR policies andprocedures.o Maintain up-to-date knowledge of HR best practices and complianceregulations.21. HR Reporting & Documentation:o Prepare HR reports and analyse trends in various HR functions likeattendance, turnover, and performance.o Maintain proper documentation for audits and compliance purposes.