Front Office

Job Title Front Office Social Media Coordinator Female candidate only Location Pune Maharashtra India Reports to Operations Manager Talent Manager Working Mode 5 Days in office Full-Time Company Overview Company Overview We are a dynamic software and content creation company headquartered in Scotland UK with a talented development and production team based in Pune India We specialise in creating high-quality Architectural digital experiences and producing immersive visual content We foster a collaborative international working environment focused on innovation and quality Role Summary Role Summary We are seeking a proactive and versatile Front Office Social Media Coordinator to be the welcoming face of our Pune office and a creative voice for our brand This multifaceted role requires a blend of strong administrative skills a flair for social media and a supportive attitude toward talent management functions The ideal candidate will be a key hub for both internal operations and external communication Key Responsibilities Front Desk Office Administration Serve as the primary point of contact for all visitors and clients managing the reception area and maintaining a professional environment Control access to production floor and secured offices Organize and maintain both physical and digital office files and records Coordinate travel arrangements for Directors and facilitate their visits as necessary Manage employee ID card administration Manage meeting room availability bookings Social Media Management Coordinate with UK marketing team to align marketing strategy and brand positioning Develop schedule and publish engaging content across various social media platforms e g Instagram LinkedIn Facebook Monitor social media channels interact with the online community and respond to comments and messages Track and analyse social media performance to report on key metrics and optimize content strategy Stay informed of the latest social media trends tools and best practices Talent Management Support Assist the Talent Manager with various HR-related tasks including scheduling interviews and coordinating with candidates Maintain and update candidate and employee databases with confidentiality Help in organizing HR documents and assisting with the new hire onboarding process Requirements Essential Skills Exceptional verbal and written communication skills Fluent in verbal and written English Proficiency in Microsoft Office Suite Word Excel PowerPoint Strong organizational and time management abilities Ability to multitask and prioritise tasks effectively in a fast-paced environment A high degree of professionalism and well-mannered conduct Desirable Skills Experience Experience with social media management tools e g Canva HubSpot Prior experience in a front desk or administrative role Basic understanding of HR and recruitment processes ZOHO experience would be an advantage Familiarity with graphic design tools like Canva for creating social media content Experience Qualification Bachelor s degree in any discipline 3 to 6 years of proven experience in an administrative front office or social media role Personal Attributes Accommodating Service-Oriented A friendly and approachable personality with a genuine desire to assist others Proactive Resourceful The ability to take initiative and solve problems independently Detail-Oriented A keen eye for detail and accuracy in all tasks Adaptable The flexibility to switch between different responsibilities seamlessly Confidence A poised and self-assured individual who communicates with professionalism and respect Benefits What We Offer A competitive salary package commensurate with experience A dynamic collaborative and supportive work environment Opportunities for professional growth and skill development The chance to be a key player in a growing company