Administrative Support Specialist

Job Description Job Description At Infoblox, every breakthrough begins with a bold what if. What if your ideas could ignite global innovation What if your curiosity could redefine the future We invite you to step into the next exciting chapter of your career journey. Bring your creativity, drive, and daring spiritand feel what it's like to thrive on a team big enough to make an impact, yet small enough to make a difference. Our cloud-first networking and security solutions protect 70% of the Fortune 500, and we're looking for leaders and thinkers ready to push that influence even further. Join us and discover how far your bold what if can take the world, your community, and your career. Here, how we empower our people is extraordinary: Glassdoor Best Places to Work 2025, Great Place to WorkCertified in five countries, and Cigna Healthy Workforce honoree three years running. What we build is world-classrecognized as CybersecAsia's Best in Critical Infrastructure 2024proving that when first-class technology meets empowered talent, remarkable careers take shape. So, what if the next big ideaand the next great career storycomes from you In a world where you can be anything, Be Infoblox. Administrative Support Specialist We have an opportunity for an Administrative Support Specialist to join our COO Org in Bangalore, reporting to the Senior Manager COO Operations. In this pivotal role, you will enable seamless operations for leadership through exceptional administrative coordination, meticulous planning, and high-level stakeholder engagement. Collaborating closely with executive leaders, cross-functional teams, and global stakeholders, you will optimize schedules, streamline travel and event logistics, and ensure consistently smooth operational flow within the COO organization. Be a Contributor What You'll Do - Manage executive calendars, ensuring optimal scheduling and prioritization - Coordinate meeting logistics, materials preparation, and follow-ups - Arrange domestic and international travel, including flights, hotels, and visas - Prepare detailed travel itineraries for executives and visiting guests - Ensure seamless transportation coordination for executive movements - Plan internal events, conferences, leadership meetings, and team-building activities - Engage with vendors for event services, transport, and corporate gifting - Drive fun team activities and offsites in alignment with company policy - Support administrative operations including documentation, correspondence, and record-keeping - Provide proactive reminders and task follow-ups to executives for daily priorities Be Prepared What You Bring - 810 years of experience as an Executive Assistant, Administrative Assistant, or similar role - Strong expertise in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams) - Proven ability to manage multiple tasks, handle tight deadlines, and work in fast-paced environments - Excellent communication, coordination, and interpersonal skills - Experience in travel coordination and event management - Bachelor's degree required - Strong professionalism, discretion, and stakeholder management capabilities Be Successful Your Path First 90 Days - Immerse yourself in Infoblox culture.Meet key stakeholders and understand workflows, systems, and expectations.Partner with your Blox Buddy and align on short- and long-term goals Six Months - Successfully manage executive schedules and complex travel logistics.Streamline and execute team events and engagement activities.Build strong vendor partnerships for transportation and event services One Year - Establish yourself as a trusted operational partner to leadership.Optimize planning frameworks for executive travel, events, and offsites.Become a proactive, dependable contributor within the COO org's administrative ecosystem Belong Your Community Our culture thrives on inclusion, rewarding the bold ideas, curiosity, and creativity that move us forward. Here, every voice counts. Whether you code, create, support, or build, you'll find space to learn, grow, and belong. Be Rewarded Benefits That Help You Grow, Thrive, Belong - Comprehensive health coverage, generous PTO, flexible work options - Career mobility programs, learning platforms, and leadership workshops - Sixteen paid volunteer hours annually, global ERGs, and our No Jerks workplace philosophy - Modern offices with EV charging stations, healthy snacks, recreational spaces, and cultural events - Company-matched charitable giving program - We practice pay transparency and reward performance Ready to Be the Difference Infoblox is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis.