Executive Assistant to Chief Executive Officer

2 weeks ago

Thrissur, India SWITRUS HOLIDAYS Full time

Key responsibilities - Calendar management: The EA is responsible for the CEO's often complex and demanding calendar, including prioritizing inquiries, scheduling meetings, and ensuring the CEO is fully prepared for all engagements. - Communication handling: Serving as the primary point of contact, the EA manages all communications on behalf of the CEO, including screening phone calls and monitoring, prioritizing, and drafting emails. - Travel and event coordination: The EA coordinates all aspects of the CEO's travel arrangements, including flights, accommodations, and detailed itineraries. They also plan and manage company events, meetings, and retreats. - Document and report preparation: This includes preparing, editing, and formatting confidential correspondence, presentations, reports, and memos for the CEO and senior leadership. - Confidentiality and discretion: A high level of integrity and discretion is required to handle sensitive information related to personnel, finances, and corporate strategy. - Project management: The EA often manages and oversees special projects and initiatives on behalf of the CEO, tracking progress and following up on action items to ensure company priorities are met. - Liaison activities: The EA acts as a bridge for smooth communication between the CEO and internal teams, the board of directors, and external stakeholders. Essential skills and qualifications - Experience: Most positions require a minimum of 3 to 5 years of experience in a similar administrative or executive support role, preferably supporting C-level executives. - Education: A bachelor's degree in business administration, communications, or a related field is often preferred, though it is not always a strict requirement, as experience can be prioritized. - Exceptional organizational skills: The ability to multitask, manage multiple concurrent projects, and maintain meticulous attention to detail is critical for success. - Strong communication: Excellent written and verbal communication skills are necessary for effective interaction with stakeholders at all levels. - Problem-solving: The EA must be a proactive and creative problem-solver who can anticipate needs and address challenges without direct guidance. - Technological proficiency: Expertise in office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Familiarity with other software for project management, communication, and calendar management is also expected. - Adaptability and emotional intelligence: The role requires the ability to thrive in a fast-paced, high-pressure environment, adjust to changing priorities, and possess high emotional intelligence to handle sensitive situations.

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    2 weeks ago

    Thrissur, India SWITRUS HOLIDAYS Full time

    Key responsibilities- Calendar management: The EA is responsible for the CEO's often complex and demanding calendar, including prioritizing inquiries, scheduling meetings, and ensuring the CEO is fully prepared for all engagements.- Communication handling: Serving as the primary point of contact, the EA manages all communications on behalf of the CEO,...

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    2 weeks ago

    Thrissur, India SWITRUS HOLIDAYS Full time

    Key responsibilities Calendar management:  The EA is responsible for the CEO's often complex and demanding calendar, including prioritizing inquiries, scheduling meetings, and ensuring the CEO is fully prepared for all engagements. Communication handling:  Serving as the primary point of contact, the EA manages all communications on behalf of the CEO,...

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    2 weeks ago

    Thrissur, India SWITRUS HOLIDAYS Full time

    Key responsibilitiesCalendar management: The EA is responsible for the CEO's often complex and demanding calendar, including prioritizing inquiries, scheduling meetings, and ensuring the CEO is fully prepared for all engagements.Communication handling: Serving as the primary point of contact, the EA manages all communications on behalf of the CEO,...