JWHA Project Managers

Job Description Job Description Job Role: Head - Procurement & Contracting Job Role ID SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE Job Role Variant: Head - P&C Materials Manager Job Position: Chief Procurement Officer (CPO) Job Position ID Value Stream: Money, Materials & Compliance Job Family: Procurement & Contracts Sub-Job Family: Procurement & Contracts Grade/Level Location: SECTION II: PURPOSE OF THE ROLE To conceptualise and oversee the overall sourcing strategy for the assigned unit / projects for various direct material /engineering material procurement to aid in production of quality products and contributing ultimately on growth and profitability targets of O2C business SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE Responsibilities Functional Planning & Strategy - Provide inputs in creating the procurement strategy inline with internal guidelines & create Annual Operating Plan (AOP) in consultation with GMS team - Oversee end to end execution / implementation of functional plans and track achievement to functional targets/goals as per Annual Operating Plan - Collaborate with leadership team to identify new initiatives/ projects and set operational plans that meet these future demands - Participate in budgeting cycle & process and provide inputs on budget allocation for own sub-function/ team - Oversee deployment of own budget and ensure efficient utilization and minimum variance in target v/s actual - Stay abreast of the developments in the domain and identify best practices for in-house implementation Procurement Operations - Achieve the mandated product/spares quality through cost efficient and timely procurement within the budget - Collaborate with multiple stakeholders as Business teams, technology teams etc. for implementing cost optimisation/value maximisation opportunities - Review exception process against various KPIs and take suitable corrective actions - Monitor current inventory levels vis a vis lead time to achieve timely replenishment and maintaining safety stock levels - Oversee escalations for timely settlement of supplier related issues, commercial/dispute settlement against claims etc. - Provide thought leadership on various developments in GST/tax structure to own team and ensure maximum availment of such prevailing benefits - Oversee timely availment of GST credit by own team and intervene for any support needed e.g. relevant documents pending from supplier - Review the Master Supplier List (MSL) on a periodic basis and update as per agreed frequency - Guide teams to enter into strategic long term contracts with OEMs - Facilitate technical services for chemical and catalysts performance enhancement and bring down costs. Supplier Management & Development - Identify potential suppliers for various procurement requirements and ensure adherence to established procedure for supplier evaluation - Forge and maintain strong relationship with critical suppliers through frequent connect with their senior leadership team and providing adequate support - Review supplier performance inline with their agreed obligations and create improvement plan / provide requisite support as required - Communicate feedback on performance to respective suppliers and convey RIL expectations w.r.t performance standards Policies, Processes and Procedures - Create policies, processes, and procedures covering all areas of procurement operations and ensure adherence to relevant procedural / legislative requirements and internal guidelines - Promote a culture of innovation and continuous improvement through adapting to changes in standards, changes in the business environment and adoption of leading practices - Oversee escalated non-compliance cases and recommend processes to reduce non-compliance - Stay abreast of latest developments in technology and provide direction to own team for digital technology adoption and adherence to established guidelines Risk Management - Stay abreast of various risks as geopolitical/supplier/location/currency based risks which could impact critical procurement and develop suitable contingency plans - Achieve preparedness of own team to handle unforeseen emergencies such as natural calamities, geopolitical situations etc. to ensure continuity of procurement operations while minimum disruption in plant operations - Oversee adherence and compliances towards HSE and RIL guidelines w.r.t all suppliers - Oversee the closure of all audit points and ensure agreed actionable are implemented within timelines People Management - Participate in recruitment activities & ensure retention / engagement of own team - Set performance objectives of own team, evaluate / appraise team members and provide regular feedback & guidance - Guide, mentor and develop own team to take larger and complex responsibilities - Evaluate training and development requirements for own team and make recommendations for learning interventions SECTION IV: SUCCESS METRICS - Timely placement of orders - Timely procurement and delivery of materials and services - On time payment to suppliers - Timely closure of audit points - 100% compliance to P&C processes, SOPs and systems - Training hours for own team SECTION V: OPERATING NETWORK Internal: Manufacturing, Business, EXIM, Logistics, FC&A, Technology, Legal External: Suppliers, Consultants, Freight Forwarders, Shipping Lines SECTION VI: KNOWLEDGE AND COMPETENCIES Education Qualifications - A bachelors degree in Engineering or equivalent preferably in Chemical/Mechanical/Instrumentation/Electrical - A masters degree in management or equivalent is preferred Experience - 25+ overall years of total experience with a minimum 5 7 years in leadership position. Experience in plant O&M/projects is preferred Functional / Behavioural Competencies Required To Execute The Role Functional Competencies - Knowledge of sourcing and procurement strategies, product and industry - Experience in digital sourcing and procurement systems - Knowledge of prevalent legislative and regulatory requirements - Knowledge of standard contractual terms and conditions - Commercial acumen (taxes, duties, trade agreements) - Business acumen Behavioral Competencies NA SECTION VII: CAREER MOVEMENTS Feeder Roles: Sr. Team Lead - Materials (for Refinery/Petchem/Polymer/Engineering Material/Project) Possible Next Role Movement: Chief Procurement Officer (CPO)