Founders Office

Job Description Founders Office Trainee (Onsite) Company: Howl & Mane Productions Pvt. Ltd. Brand:PROWESS Location: Gurugram, India (Onsite) Program Duration: 6 months (Management Trainee Program) Work Hours: 10:00 a.m. 7:30 p.m. (MonSat) Stipend: 15,000/month + performance-based incentive Post-Program: Confirmed placement offer with a significant hike based on performance score and analytics Company Overview Howl & Mane Productions Pvt. Ltd. is a parent organisation to PROWESS, a multidisciplinary creative house delivering end-to-end brand building: strategy, branding & rebranding, packaging, product and fashion design, marketing communications, market research across categories and beyond. We function as a collective of ventures united by creative prowess, cultural storytelling, and strategic innovation, building brands into enduring businesses and legacies. The Founders Office serves as the operating nucleus, driving cross-functional alignment, disciplined execution, client excellence, and growth readiness. Position Summary The Founders Office Trainee acts as an operational extension of the Founders, reinforcing cadence, clarity, and closure across teams. The role demands precision, ownership, and speed, ideal for high-potential talent that thrives in a dynamic, founder-led environment and wants end-to-end exposure to how a creative firm runs and scales. Key Responsibilities 1) Founder & Leadership Support - Orchestrate daily schedules, reviews, and deliverables for the Founders. - Draft briefs/agendas, capture decisions and action items, and enforce follow-through. - Maintain structured leadership cadences (weekly/bi-weekly reviews, OKRs, dashboards). - Serve as the communication bridge between Founders and internal/external stakeholders. - Implement and track SOPs issued by the Founders; audit compliance and report exceptions. 2) Task & Project Management - Govern company-wide tasking on Notion (dashboards, dependencies, SLAs, deadlines). - Align inputs across Design, Strategy, Client Servicing, and Operations to ensure project timelines are accurate. - Surface risks, drive mitigations, and ensure on-time delivery with accountable owners. - Publish weekly program reports: status, variances, blockers, and recovery plans. 3) Client Coordination & Support - Act as secondary POC for routine updates, revisions, and documentation. - Prepare proposals, MoMs, reports, roadmaps, and structured communications. - Conduct competitor/category research to inform strategy and creative decisions. - Ensure expectation management and documentation hygiene across client threads. 4) Financial & Administrative Coordination - Liaise with Finance to track invoices, collections, and variance logs for active projects. - Maintain payment trackers and issue disciplined follow-ups according to the established cadence. - Uphold confidentiality, access hygiene, and record integrity. 5) Hiring, Freelancers & Vendor Management - Source, evaluate, and coordinate freelancers/vendors aligned to scope and timelines. - Maintain a vetted roster with capability tags, rate cards, NDAs, and performance history. - Track deliverables vs SOW; escalate deviations early. 6) Sales & Growth Enablement - Support creation of scopes, proposals, credential decks, and BD collateral. - Maintain pipeline trackers; coordinate outreach, follow-ups, and review notes. - Research partnerships/collaborations aligned with strategic priorities and category focus. 7) Leadership Communications & LinkedIn - Manage the Founders LinkedIn calendar: drafting, scheduling, hygiene, and analytics. - Align messaging with PROWESS positioning; recommend optimisation based on performance data. 8) Systems, Documentation & Notion Administration - Own Notion information architecture; standardise templates, fields, and permissions. - Enforce documentation discipline (SOWs, trackers, timelines, R&Rs, retros). - Onboard new teammates to systems and operating rituals. 9) Cross-Departmental Coordination - Drive structured updates across Design, Strategy, Marketing, Sales, and Finance. - Publish weekly roll-ups on progress, risks, decisions, and upcoming milestones. - Reinforce meeting hygiene (objective, agenda, owner, outcome, next steps). Desired Skills & Qualities - Operating rigour:Planning, prioritisation, attention to detail; bias for action and closure. - Communication: Clear written and verbal ability; stakeholder maturity and follow-through. - Tools: Proficiency with Notion and Google Workspace (Docs, Sheets, Drive). - Problem-solving: Analytical, resourceful, calm under time pressure. - Ownership: Process-oriented, disciplined, and accountable to SOPs and metrics. - Discretion: High integrity and confidentiality with sensitive information. - Drive: Demonstrated interest in branding, design, and marketing ecosystems. Education & Experience - Bachelor's degree in Business, Management, Communications, or a related discipline. - Prior internships in operations/coordination/startups are preferred;high-potential fresh graduates are alsowelcome. Program Benefits (Learning Outcomes) - Cross-functional exposure: Strategy, design ops, client servicing, finance coordination, and BD. - Real-time brand building: Visibility from discovery to delivery to growth. - Operating excellence: Cadence, governance, SOPs, documentation, and performance tracking. - Leadership proximity: Direct mentorship and alignment with Founders priorities. - High-pressure readiness: Structured response frameworks for urgent, dynamic scenarios. - Career acceleration: Clear path to core operating roles in a scaling creative firm. Growth Path - 6-month traineeship with evaluation on KPIs (timeliness, quality, ownership, SOP adherence, initiative). - Confirmed placement as Founders Office Associate / Operations Executive on successful completion, with a significant hike tied to performance analytics and role readiness. - Progression aligned to delivery excellence, systems thinking, and leadership readiness. Application (Mandatory Format Compliance) - Apply only via LinkedIn on this job post. - Upload your CV to LinkedIn with the file name formatted exactly as follows (applications not following this will be rejected): - FULL NAME, RESUME, FOUNDER'S OFFICE INTERN - FULL NAME must be your complete legal name in CAPITAL LETTERS. - Example: AARAV SHARMA - RESUME - FOUNDER'S OFFICE INTERN