Administration & Facilities Specialist

Job Description About Us We are brand builders who focus our passion and creativity to build Calvin Klein and TOMMY HILFIGER into the most desirable lifestyle brands in the world and at the same time position PVH as one of the best-performing brand groups in our sector. Guided by our values and enabled by our scale and global reach, we are driving fashion forward for good, as one team with one vision and one plan. That's the Power of Us, that's the Power of PVH+. One of PVH's greatest strengths is our people. Our collective desire is to create a workplace environment where every individual is valued, and every voice is heard, and we are committed to fostering an inclusive and diverse community of associates with a strong sense of belonging. Learn more about Inclusion & Diversity at PVH here. Position Summary: (Please provide a brief summary of the overall purpose of this role): - The Administration Specialist is responsible for managing administrative operations during late hours, with a strong focus on coordinating travel logistics for associates and visitors. The role ensures smooth functioning of office activities, supports late shift teams, and maintains compliance with company policies and procedures. Responsible to provide general administrative support as well. Primary Responsibilities/Accountabilities Of The Job (Please list and describe the most important duties of the role): - Travel Management: - Coordinate domestic and international travel bookings including flights, hotels, transport, and visa processing for all associates in India. - Handle last-minute travel changes and emergencies during late hours. - Maintain accurate travel records, itineraries, and expense documentation. - Liaise with travel agencies and vendors to ensure cost-effective and timely arrangements. - Administrative Support: - Oversee general administrative operations during late hours. - Maintain and update office records, logs, and databases. - Prepare and circulate handover reports for the day shift team. - Respond to internal and external communications (emails, calls, messages). - Facility & Safety Oversight: - Monitor office premises for safety and security compliance. - Coordinate with facility management for late-time maintenance or emergencies. - Ensure adherence to workplace safety protocols. - Travel & Transport Management : - Coordinate domestic and international travel bookings, including flights, hotels, ground transport, and visa processing for all associates in India. - Handle last-minute travel changes and emergencies, including support during late hours. - Maintain accurate travel records, itineraries, and expense documentation for compliance and reporting. - Liaise with travel agencies and vendors to ensure cost-effective and timely arrangements. - Manage employee transport services, including strong experience in cab facilities, route planning, vendor coordination, and ensuring safety and punctuality for daily commutes and business travel. - Team Coordination: - Support staff with travel related documentation, reporting, and resource needs. - Assist in admin related onboarding and orientation for all associates. - Escalate operational issues to relevant departments or managers as needed. Office Premise - To audit and report issues to the building management office for repairing the A.C. system, lighting, lifts & washrooms and follow up on closure - To ensure workplace cleanliness and arrange repairing works with contractor/service provider. Others - To render clerical support to Admin Dept - To assist in organizing sample sales - To assist follow up office renovation & defects - Any other duties as assigned by manager Qualifications & Skills - Bachelor's degree in Business Administration, Travel & Tourism, or related field (preferred). - Minimum 3-5 years of experience in administration and travel coordination. - Strong organizational and multitasking skills. - Excellent communication and interpersonal abilities. - Proficiency in MS Office and travel management software/tools. - Ability to work independently and handle high-pressure situations. PVH Corp. or its subsidiary (PVH) is an equal opportunity employer and considers all applicants for employment on the basis of their individual capabilities and qualifications without regard to race, ethnicity, color, sex, gender identity or expression, age, religion, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state or local law. In addition to complying with all applicable laws, PVH is also committed to ensuring that all current and future PVH associates are compensated solely on job-related factors such as skill, ability, educational background, work quality, experience and potential.