▷ [Only 24h Left] Executive Assistant To Director

6 days ago

Pune, India Vantageiq Technologies Opc Full time

Job Description Responsibilities Cross-Functional Execution & Coordination - Finance & Asset Management: Coordinate with internal finance teams and external consultants to manage documentation, MIS reports, vendor payments, and cash flows. - Secretarial Compliances: Liaise with Company Secretaries for ROC filings and other statutory requirements. Ensure timely documentation and maintain compliance calendars using project tracking tools. - Legal & IPR: Interface with legal/IPR consultants for contract tracking, trademark - filings, and agreement renewals. Manage documentation through tools like Click Up and own routine follow-ups. - Strategy & Risk Planning: Support strategy projects by documenting plans, maintaining - trackers, and collating consultant/investor updates. Assist in creating strategic documents and investor decks. - Stakeholder Management: Serve as a communication bridge between the Director and internal/external stakeholders. Manage updates, follow-ups, and reports via email, WhatsApp Business, and other tools. - Branding Support: Coordinate with branding teams and external agencies to ensure timely deliverables. Executive Assistance & Administrative Support - Calendar Management: Maintain and prioritize the Directors daily/weekly schedule - and appointments. - Meeting Preparation: Research and prepare data, background notes, and talking points in advance. - Communication Support: Draft, respond to, and manage email communication and - document follow-ups. - Documentation & Slides: Create high-quality presentations, strategic notes, and - meeting summaries. Key Skills and Competencies - Excellent project coordination and follow-up ability - Strong written and verbal communication in English and Hindi - Attention to detail, documentation discipline, and structured thinking Ability to multitask and manage multiple stakeholders - Proficiency in Excel, presentation tools, and digital communication platforms - High ownership mindset with proactive problem-solving Qualification - Proven experience as an Executive Assistant or similar role, ideally supporting - senior leadership. - Excellent organizational, communication, and interpersonal skills. - Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). - Ability to multitask, prioritize, and maintain a high level of accuracy and attention - to detail. - Discretion and confidentiality are essential. Technology Proficiency (Expected): - Project Management Tools: ClickUp, JIRA, Notion (or equivalent) - Office Tools: Microsoft Suite, Google Workspace - Communication Tools: WhatsApp Business, Zoom, Teams, Google Meet - AI Tools: ChatGPT, Gemini (for drafts, analysis, documentation) - Design Tools: Canva, Figma (for basic review and coordination) Attitude & Approach: - We seek a professional who blends discipline with warmth, and ownership with humility. The - ideal candidate: - Operates with high accountability and attention to detail - Communicates with clarity, maturity, and respect - Brings a strong learners mindset to understand new domains quickly - Is punctual, reliable, and consistent in delivery - Remains calm and focused under pressure

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