[3 Days Left] Admin Coordinator

At Rockstar Games we create world-class entertainment experiences Become part of a team working on some of the most rewarding large-scale creative projects to be found in any entertainment medium - all within an inclusive highly-motivated environment where you can learn and collaborate with some of the most talented people in the industry Rockstar India is on the lookout for a talented Admin Coordinator who possesses an eye for detail and thrives in a fast-paced environment This is a full-time in-office position based in Rockstar s large game development studio in Bangalore India WHAT WE DO We are a busy and organized team who ensure the smooth running of the day-to-day operations of the Studio We support the Company s goals and values demonstrating them in all work activities and interactions We are focused and we anticipate the needs of the Studio providing positive and efficient support to the Studio and our visitors RESPONSIBILITIES Provide administrative support to the Studio and Managers HR Workplace Services and Senior Management as required Coordinate business travel and hospitality arrangements for the Studio and visitors Coordinate transport arrangements for the studio including airport pick-up and drop-off services for business travelers and those working late-night hours at the studio Serves as the first point of contact for all transportation-related assistance to employees Maintain daily weekly and monthly transport tracking records Ensure adherence to company transport policies and government regulations Coordinate and maintain relationships with travel and accommodation service providers Maintain and update the travel calendar travel spreadsheet and studio movements Welcome visitors and provide tours when necessary Maintain administration processes and procedures including visitor studio access and NDAs Maintain and organize files and records using effective filing systems Provide accounts payable support including preparing expense reports via Concur reviewing invoices and processing purchase orders Assist with projects and activities as needed Support internal events and employee-related activities Provide coverage for essential responsibilities within the Admin Team as required Handle incoming calls and visitors Track order and oversee meal planning for the development team Organize and handle the office library QUALIFICATIONS 5 years experience in an Admin Coordinator role High proficiency on MS Office 360 Applications Outlook Excel Word PowerPoint Competent in responding to urgent requests demonstrating flexibility and adhering to deadlines Willingness to work overtime as needed Proximity to the office is required SKILLS Highly self-motivated and proactive with ability to work both with minimal supervision and as part of a team environment Proficient in working quickly and effectively in a dynamic environment while remaining composed and graceful Excellent organizational skills and attention to detail Experience in booking corporate travel Strong emphasis on customer service with the ability to handle expectations appropriately PLUSES Please note that these are desirable skills and are not required to apply for the position Experience in the Creative Industries including video games film television and music Experience working as a Personal Executive Assistant liaising with all levels of a business Proficient in utilizing JDE systems office management systems and procedures HOW TO APPLY Please apply with a resume and cover letter demonstrating how you meet the skills above If we would like to move forward with your application a Rockstar recruiter will reach out to you to explain next steps and guide you through the process Rockstar is proud to be an equal opportunity employer and we are committed to hiring promoting and compensating employees based on their qualifications and demonstrated ability to perform job responsibilities If you ve got the right skills for the job we want to hear from you We encourage applications from all suitable candidates regardless of age disability gender identity sexual orientation religion belief race or any other protected category LI-RN1