Personal Assistant

Anjali S Ambala Personal Assistant to Managing Director PA to MD Location Kardhan Road Naggal Ambala Cantt Haryana Salary Range 20k - 30k per month Experience 3 years in a similar administrative or PA role Education Graduate any discipline Key Attributes Well-groomed professional personality Position Summary We are seeking a highly organized proactive and discreet Personal Assistant to provide comprehensive administrative and secretarial support to our Managing Director The ideal candidate will be the MD s primary point of contact ensuring seamless operations and efficient management of their professional responsibilities This role requires exceptional communication skills a professional demeanor and the ability to manage multiple priorities effectively within a dynamic scientific environment Key Responsibilities Executive Support Provide high-level administrative and secretarial support to the Managing Director anticipating needs and proactively addressing them Calendar Management Efficiently manage and maintain the MD s complex calendar scheduling appointments meetings and conferences and ensuring timely reminders Communication Management Screen and prioritize incoming calls emails and correspondence drafting responses or forwarding as appropriate with discretion Meeting Coordination Organize and coordinate meetings internal and external including preparing agendas taking minutes distributing materials and ensuring follow-up actions are tracked Travel Arrangements Note As per your requirement state clearly This role does not involve out-of-station official travel Any local travel requirements will be minimal and pre-arranged Document Management Prepare format and review presentations reports letters and other confidential documents with accuracy and attention to detail Information Management Maintain an organized filing system both digital and physical for all confidential documents and correspondence Office Liaison Act as a primary liaison between the MD and internal departments external stakeholders and clients Expense Management Assist with tracking and processing the MD s business-related expenses Ad-hoc Support Undertake various ad-hoc administrative tasks and special projects as required to support the MD s objectives Qualifications Education Bachelor s degree Graduate in any discipline is mandatory Experience Minimum of 3 years of proven experience as a Personal Assistant Executive Assistant or a similar senior administrative role preferably within a corporate or scientific setting Personality Appearance Well-groomed Presents a polished and professional appearance consistently Well-developed personality Possesses excellent interpersonal skills confidence discretion and a positive approachable demeanor Skills Exceptional organizational and time management skills with the ability to prioritize effectively Proficiency in Microsoft Office Suite Word Excel PowerPoint Outlook is essential Outstanding written and verbal communication skills in English and Hindi High level of discretion and ability to handle confidential information with utmost integrity Proactive resourceful and able to work independently with minimal supervision Strong problem-solving abilities and attention to detail What We Offer An opportunity to work closely with the leadership of a dynamic scientific industry company A stable role within Ambala Cantt with no out-of-station travel Competitive salary and a supportive work environment Opportunity to contribute significantly to the smooth functioning of the leadership team Job Types Full-time Permanent Fresher Pay 15 000 00 - 30 000 00 per month Ability to commute relocate Ambala Haryana Reliably commute or planning to relocate before starting work Preferred Education Bachelor s Required Experience Personal assistant 3 years Required Language English Required Location Ambala Haryana Preferred Work Location In person