Bids & Proposals Specialist

We are seeking a highly organized and detail-oriented Bids Proposals Specialist to support executive operations and manage the end-to-end process of proposal and bid preparation The ideal candidate has a strong background in content writing project coordination and executive assistance with the ability to craft persuasive materials manage deadlines and maintain efficient workflows across departments This role requires a professional who thrives in a fast-paced international environment and can balance administrative precision creative writing and digital communication including basic social media planning and management Core Competencies Excellent written and verbal communication skills with strong business writing acumen Proven experience in bids and proposal writing including editing formatting and submitting polished documents Strong organizational and project management skills able to manage multiple priorities and stakeholders High attention to detail with an analytical and creative mindset Proficiency in Microsoft Office Suite Word Excel PowerPoint Outlook Familiarity with CRM tools project management systems and collaboration software Teams Asana or similar Understanding of social media management and content scheduling tools e g Buffer Hootsuite or native platform scheduling Discretion professionalism and the ability to handle sensitive information with integrity A proactive self-driven and adaptable attitude in a fully remote environment Job Responsibilities Bids Proposals Content Writing Research draft and prepare grant proposals bids and RFP responses Edit and refine written submissions to ensure clarity alignment with brand tone and adherence to requirements Collaborate with executives and subject matter experts to gather input and create compelling narratives Maintain a repository of proposal templates case studies and reference materials for future use Develop and write content for internal and external communications reports presentations newsletters etc Social Media Planning Communications Assist in developing scheduling and publishing social media content aligned with organizational goals Coordinate with leadership for content approvals and ensure posts reflect professional and brand standards Track engagement and suggest improvements for reach and messaging consistency Project Coordination Support project timelines deliverables and stakeholder communication Organize and track progress across multiple ongoing projects and ensure timely completion Coordinate with internal teams to collect updates documents and status reports Oversee administrative functions that support project workflows including scheduling and correspondence Executive Assistance Provide direct support to senior leadership including email management calendar coordination and meeting organization Prepare executive summaries presentations and briefing materials Manage travel arrangements expense tracking and follow-ups on assigned tasks Serve as a liaison between executives and cross-functional teams ensuring smooth communication and task alignment Requirements Bachelor s degree in Communications Business Administration English or a related field Minimum 3-5 years of experience in bids proposal writing project management or executive support Demonstrated experience preparing and editing proposals grants or business documents Strong command of written English and the ability to adapt writing style to audience and purpose Experience with social media planning scheduling or content management Experience working in an international or multicultural setting is an advantage Excellent organizational multitasking and prioritization skills Tech-savvy and comfortable with remote work tools and digital collaboration platforms Minimum Technical and Work Environment Requirements Internet Connection Primary internet connection with a minimum speed of 15 Mbps Backup internet connection with at least 10 Mbps Backup connection must be capable of supporting work during a power outage Primary Device Desktop or laptop equipped with at least Intel Core i5 8th generation or newer Intel Core i3 10th generation or newer AMD Ryzen 5 or an equivalent processor A minimum of 8 GB RAM Backup Device Must meet or exceed the performance of an Intel Core i3 processor Must be functional during power interruptions A functioning webcam A noise-canceling USB headset A quiet dedicated home office space Peripherals and Workspace A smartphone for communication and verification purposes Benefits Join Our Dynamic Team Experience our fun inclusive innovative culture that values your unique contributions and supports your professional growth Embrace the Opportunities Seize daily chances to learn innovate and excel Make a real impact in your field Limitless Career Growth Unlock a world of possibilities and resources to propel your career forward Fast-Paced Thrills Thrive in a high-energy engaging atmosphere Embrace challenges and reap stimulating rewards Flexibility Your Way Embrace the freedom to work from home or any location of your choice Create your ideal work environment Work-Life Balance at Its Best Say goodbye to stressful commutes and hello to quality time with loved ones Achieve a healthy work-life integration to perform at your best