Personnel assistant cum Office cordinator for educational institute

Company Description Accurate Group of Institutions is a prominent educational institute offering a wide range of courses in various fields of study. Established in 2006, Accurate has grown to become a full-fledged institute with a focus on teaching, consulting, research, and Management Development Programs. The campus in Greater Noida provides modern facilities for academic pursuits and fosters a harmonious faculty-student relationship. We are seeking a proactive, highly organized professional to serve as both an Office Coordinator and Personal Assistant. This dual role is designed for a dynamic individual who can ensure the smooth running of our office operations while providing high-level personal assistance to our executive team. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple responsibilities in a fast-paced environment. Key Responsibilities:1. Office Coordination: - Daily Operations:Oversee and streamline the day-to-day administrative functions of the office. - Maintain a well-organized office environment, including managing supplies, equipment, and facility maintenance. - Vendor & Facility Management:Coordinate with external vendors and service providers for office maintenance, repairs, and supplies. - Schedule and supervise routine maintenance and any necessary office refurbishments. - Event & Meeting Planning:Organize and support internal events, meetings, and company-wide initiatives. - Prepare meeting spaces, set up audio-visual equipment, and arrange for refreshments. 2. Personal Assistance to Executives: - Calendar & Schedule Management:Manage complex calendars, including scheduling meetings, appointments, and personal engagements for senior management. - Travel & Logistics Coordination:Arrange domestic and international travel plans, including itineraries, accommodations, and transportation. - Prepare detailed travel expense reports and manage travel-related documentation. - Personal Errands & Tasks:Assist with personal errands and administrative tasks to support executives in balancing work and personal commitments. 3. Administrative Support: - Communication:Draft, review, and distribute professional correspondence, emails, memos, and reports. - Act as the primary point of contact for internal and external communications, ensuring timely and effective responses. - Documentation & Filing:Develop and maintain efficient filing systems (both electronic and paper) to ensure easy retrieval of documents. - Handle confidential information with the utmost discretion and professionalism. - Report & Presentation Preparation:Assist in creating presentations, reports, and meeting agendas using MS Office and other relevant software. - Support data collection and research for various projects as needed. 4. Cross-Departmental Coordination: - Collaboration:Serve as a liaison between departments to ensure consistent information flow and seamless project execution. - Assist in the onboarding process for new employees, including preparing orientation materials and coordinating schedules. - Process Improvement:Identify opportunities for improving administrative procedures and implement best practices to enhance overall efficiency. Qualifications: - Education:Bachelor’s degree in Business Administration, Management, or a related field is preferred. - Experience:Min 3 to 5 years of relevant experience in an administrative, office coordination, or executive assistance role. - Technical Skills:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. - Comfortable using digital communication tools (e.g., Slack, Microsoft Teams) and modern office equipment. - Communication & Organizational Skills:Excellent written and verbal communication skills. - Strong organizational and time management skills with the ability to multitask effectively. - Personal Attributes:High level of discretion and the ability to handle confidential information. - Proactive, resourceful, and capable of working independently as well as part of a team. - Adaptable to a dynamic work environment and capable of handling unexpected challenges.