Administrative Executive

Job Description Admin Executive Year of experience: 4 to 5 years Budget: 3 to 4 LPA Location: Mumbai Note: only offline interview No online interview Correspondence Management: Efficiently handle all office communications, including managing emails, letters, faxes, and packages to ensure timely responses and accurate record- keeping. Handle Phone calls and convey important messages on time, every time. Office Operations Oversight: Supervise the daily operations of the office, ensuring facilities are well-maintained and all maintenance needs are promptly addressed. Provide assistance as and when required. Meeting and Event Coordination: Organize and schedule meetings, appointments, conferences, and office events, ensuring seamless execution and proper arrangements. Preparing minutes of meetings after every meeting. Administrative Support: Provide comprehensive support to various departments, assisting with administrative tasks, special projects, and ad hoc requests as needed. Operational Supervision: Monitor and ensure smooth functioning of daily office activities, resolving issues promptly and proactively. Ensure a clean office environment. Records and Budget Management: Maintain accurate records of office activities and effectively manage office budgets to optimize resources. Employee Records Management: Regularly update and maintain accurate employee records across all company locations. Ensure to obtain PVC from new joiners on time. Ensure Background verification of all employees on time. Attendance and Leave Monitoring: Track and manage attendance and leave records for all branches, ensuring compliance with company policies. Maintenance of attendance records and notifying the concerned authorities on time. Inventory and Supplies Management: Oversee utilities and stationery inventory, placing orders on the 2nd of each month to maintain adequate stock levels. Inward & Outward: Maintain a systematic record of all incoming and outgoing documents and materials, including tracking delivery details for efficient follow-ups. Preparing DCs & labels for shipments. Online E-commerce Account Management: Oversee the company's E-commerce account, managing orders, tracking shipments, and resolving any issues related to purchases. Credentials Organization: Securely manage and organize all email IDs, login credentials, and passwords for streamlined access and enhanced security. Update mail/phone directories. Updating admin-related information/data into the MIS. Event Arrangements: Plan, coordinate, and manage logistics for office events, ensuring successful execution and employee satisfaction. Organize Team Events. Biometric System Administration: Manage the biometric system, including registering new employees and updating records for existing employees. Assisting Other Teams: Provide support to recruits with facilities and necessary assets. Assisting the HR team in recruitment and onboarding. Documentation Management: Maintain various agreements, documents, forms and formats as per pre-defined formats Travel Management: Arrange travel through internal or external agencies as and when required. Arrange travel cash in advance through the accounts department. Prepare itinerary files and supplies required for travel (e.g. Travel card, laptop, other equipment as required) Prepare expense reports for employees with due input from employees. Complete expense reports after every trip and submit them on time to the accounts department Office Maintenance: Keep track of all the AMCs & Warranty related to office equipment & assets viz. Ac's, Pest Control, Fire Extinguisher, and all other electronic equipment available in the office.