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Front Desk Receptionist

1 month ago

Andheri East Mumbai Maharashtra, India ROOTS RECRUITMENT SERVICE Full time

Front Office Executive roles typically include:

- **Greeting and Welcoming Guests**: The front office executive is often the first point of contact for visitors and guests. They greet them courteously, provide necessary information, and ensure a warm welcome.
- **Answering and Forwarding Calls**: Managing incoming calls is a crucial responsibility. Front office executives handle inquiries, transfer calls to appropriate personnel, and take messages accurately.
- **Receiving and Sorting Mail**: They handle incoming and outgoing mail, including letters, packages, and deliveries. Sorting, distributing, and ensuring prompt delivery to the respective recipients is part of their duties.
- **Managing Appointments and Reservations**: Front office executives schedule appointments, meetings, and reservations as per the request of clients or internal staff. They maintain the calendar, ensuring no conflicts and sending reminders when necessary.
- **Maintaining Records and Databases**: They keep track of visitor logs, maintain databases of contact information, and update records regularly. This includes managing electronic and physical filing systems efficiently.
- **Handling Queries and Requests**: Responding to inquiries from visitors, clients, or staff members is essential. Front office executives provide information about the organization, its products or services, and address any concerns or requests promptly.
- **Assisting with Administrative Tasks**: Supporting administrative functions such as typing, photocopying, and filing documents may also be part of their role. They may assist other departments with basic administrative tasks as needed.
- **Ensuring Office Security**: Front office executives monitor security by ensuring that only authorized personnel access the premises. They may also coordinate with security personnel to maintain a safe environment.
- **Managing Office Supplies**: Keeping track of office supplies inventory, placing orders for replenishment, and ensuring stock availability for smooth operations fall under their responsibilities.
- **Providing Administrative Support**: Assisting other departments with administrative tasks, such as data entry, preparing reports, and coordinating meetings or events, may also be required.

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person