Admin Executive

1 week ago

Delhi Delhi, India All India Artisans and Craftworkers Welfare Association Full time

**Position: Admin Executive**

**Job Location: Delhi**

**About the Organization**:
AIACA is an apex body that has been working on a range of issues, since 2004, to promote market-led growth for the crafts sector; and increased incomes and improved living standards of crafts producers. Over the past decade, AIACA has conducted policy research and advocacy on a range of issues including access to credit for crafts producers and environmental and health and safety standards for the sector; developed a crafts-certification system called the Craftmark; assisted sales and outreach of member producer groups and enterprises through commercial trade catalogues, trade fairs and order fulfillment; and assisted in developing and strengthening back-end production systems through a range of product design and business development services. We have worked with more than 150,000 artisans across 23 states in India.

**Roles description Admin Executive**

To assist and execute the administration duties for organizational planning and development and ensure that office equipment is maintained so that the overall work performance of the department is not affected at any point of time.

To provides support to executives or managers on administrative work as and when requirement.

The role of **Admin Executive** at AIACA will entail the following responsibilities:
1. **Office Management**: Supervising and maintaining the day-to-day operations of the office, ensuring a smooth and efficient working environment.

2. **Communication**: Handling internal and external communication, including phone calls, and other correspondence.

3. **Record Keeping and Documentation**: Managing and organizing company documents, records, and files. This may involve creating and maintaining filing systems. Maintaining all required registers for record keeping of stationary, dispatch, inward
- outward register etc.

4. **Vendor Management**: To maintain good relationship with all existing vendors and search for new one on requirement.

5. **Resource Management**: Managing office supplies, equipment, and other resources to ensure the smooth functioning of the workplace. Maintain cleanliness of office premise and equipment.

6. **Event Management**: To coordinate in all events, exhibitions and other AIACA programs.

7. **Quality Check**:

- Reconcile received goods from vendors
- After receiving the products from the artisans/vendors, check the products as per the standard set at the time of developing the sample or instruction given them.
- Separate the QC passed products and failed products during the inspection.
- Make the QC report including the detailed information of the shipment and send to the Supervisor accordingly
- Return the QC failed products to the artisans/vendor by generating Challan and Debit note on Tally.

**8. Packaging & Dispatch**:

- Receiving Goods according to challan from different groups and maintaining record of all inward goods/materials
- Dispatching the material/goods as per the Instruction.
- Ensure that packaging material is available in stock
- Packing as per requirement & weight the material properly for safe transit
- Handover material to transporter with Invoice Packing List and Road permit.
- Coordinating all logistic arrangements and activities
- Pricing and tagging of goods
- Packaging, dispatch and tracking of the parcel

9. **Problem Solving**: Addressing administrative issues and solving problems as they arise.

10. **Field Work**: To coordinate for all field visit work.

11. **Any Other task**: Any other work assigned by reporting manager.

**Competency/ Skill sets required**:

- Computer/IT skills - Word, Excel, PowerPoint, Google Forms, basic Adobe Photoshop - Mac based.
- Multitasking ability
- Team player
- Excellent organizational, problem-solving and time management skills
- Proficient in English and regional/state language

**Educational Qualifications and Experience**:

- Any Graduate.
- 3-5 years’ working experience in the capacity of Admin Executive

**Salary/ Compensation**:
Upto 25000/- per month.

**Additional Benefits**:
Health insurance and contribution to EPF will be provided as an additional benefit.

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift

Work Location: In person

Application Deadline: 10/11/2024
Expected Start Date: 01/11/2024

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