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Admin Executive

4 months ago

Attapur Hyderabad Telangana, India ALTOCARE LIFE SCIENCES PVT LTD Full time

**JOB DESCRIPTION**

**BILLING**:
A. CAPTURING ORDERS WITH CHEQUE.

B. OFFER VERIFICATION FOR EACH PARTY BEFORE BILLING.

C. VERIFYING BATCH NUMBERS AND MRP.

**DISPATCH**:
A. VERIFYING THE PHYSICAL STOCK AGAINST NVOICE RAISED INTERMS OF BATCH NO, QUANTITY, MRP AND WRITE ON H.O. AND PARTY COPIES IF ANY COMMENTS.

B. PACK VERIFIED STOCK IN THE CARTON BOXES WITH COPY OF INVOICE, ENSURE THAT IT IS SECURELY PACKED WITH AHESIVE TAPE AND PVC BELT AND CAREFULLY WEIGHED.

C. PASTE THE LABEL FROM & TO ADDRESSES AND NUMBER THE CARTONS IF IT IS MORE THAN ONE.

D. WRITE COURIER DOCKET WITH CLEAR ADDRESS AND PASTE THE SAME ON THE BOX AND WRITE THE DOCKET NUMBER ON THE CARTON BOXES IF THEY ARE MORE THAN ONE.

E. MAKE THE ENRTY OF DETAILS OF THE CONSIGNMENT I.E., TO BE COURIERED OUT IN OUTWARD FILE WITH RESPECT TO DATE, PARTY NAME, WEIGHT, NO OF BOXES, DOCKET NO AND SIGNATURE OF THE PERSON COLLECTING THE COURIER.

F. FOLLOW UP WITH THE COURIER TO ENSURE THAT THEY PICK UP THE CONSIGNMENT.

G. FILE THE HEAD OFFICE INVOICE COPY IN THE INVOICE FILE AND COURIER DOCKET COPY IN COURIER FILE.

H. SEND A MAIL TO THE STOCKIST ON WITH DISPATCH DETAILS SUCH AS INVOICE NO, DATE, AMOUNT, COUIRIER NAME, DOCKET NUMBER.

**COLLECTION**:
A. ENTER THE CHEQUE DETAILS REVIEVED ALONG WITH THE ORDER IN THE BANK BOOK.

B. COLLECT THE CHEQUES FROM ALL THE PARTIES WHO ARE NOT CHEQUE WITH ORDER BASED ON THEIR SECONDARY SALES MENTIONED N THE PREVIOUS MONTH SSS AND ENTER THE SAME IN BANK BOOK.

C. FOLLOW UP WITH THE RESPECTIVE LINE MANAGERS FOR THE PAYMENTS FROM THE INSTITUTIONS.

D. ALL THE OUTSTANDING PAYMENTS OF THE PREVIOUS MONTH MUST BE COLLECTED ON OR BEFORE 10TH OF EVERY MONTH.

**CLAIMS**:
A. COLLECT FREE OFFER CLAIMS DATA FROM SALES ADMIN DEPARTMENT AND ON OR BEFORE 4TH OF EVERY MONTH. PROCESS THE SAME ON OR BEFORE 7TH OF EVERY MONTH.

B. DISPATCH FREE OFFER CLAIMS ALONG WITH THE FIRST ORDER OF THE MONTH FROM THE STOCKISTS.

C. NEVER RAISE ANY CREDIT NOTE WITHOUT THE APPROVAL BY SIGNATURE OF SALES HEAD OR CEO.

D. ANY CREDIT NOTES RAISED BUT NEAR THE SIGNATURE OF OFFICE MANAGER AND THE SAME MUST BE ENTERED IN THE INVOICE LEDGER.

E. EXPIRY AND BREAKAGE STOCK RETURNS MUST BE RECEIVED AND PERSONALLY CHECKED ACTUAL QUANTITY, RECEIVED, MRP, BATCH NUMBER ETC, BY THE DISTRIBUTION MANAGER AND SIGN AS VERIFIED AND FILE IN THE PENDING CLAIMS FILE. FURTHER APPROVAL OF SALES HEAD (OR) CEO.

**CHEQUE BOUNCE**:
**DATA ENTRY**:
A. ENTER ALL DEBIT NOTES AN CREDIT NOTES IN THE INVOICE LEDGER AS AND WHEN THEY RAISED

B. ENTER ALL THE INVOICES IN THE INVOICE LEDGER ON WEEKLY BASIS I.E., **(EVERY SATURDAY).**

C. ENTER ALL THE CHEQUE AND CASH DETAILS IN THEBANK BOOK AS AND WHEN THEY RECEIVED.

D. THE INVOICE COPIES ENTERED IN THE INVOICE LEDGER MUST BE MENTIONED AS OK.

E. THE ENTERED INVOICE NUMBERS MUST BE STICK ON THE INVOICE ENTRY CHECK SHEET WITH GREEN HIGHLIGHTED PEN.

F. ALL THE DELIVERY NOTES RAISED THE STATUS OF SSS RECEIVED MUST BE ENTERED IN THE FORMAT.

G. ON EVERY SATRUDAY PROVIDE SALES DATA (TERRITORY WISE/PRODUCT WISE/RUPEE WISE) TO THE SALES ADMIN DEPT.

**PURCHASES**:
A. ON RECEIVING THE INVOICE FROM THE PRODUCTION DEPARTMENT WITH SIGNATURE. VARIFY PHYSICAL QUANTITY, - QUANTITY MENTIONED IN THE INVOIE/BATH NUMBER/EXPIRY DATE AND SHIFT THE SAME INTO THE GODOWN.

B. CREATE A PURCHASE VOUCHER CAREFULLY AND RECHECK THE ENTRIES FOR PRODUCT NAME/BACTH NUMBER/QUANTITY AND MENTION THE PURCHASE INVOICE COPY AND FILE THE SAME IN THE PRODUCTION FILE.

**INVENTORY CHECKING**:
A. CHECK THE INVENTARY OF EACH AND EVERY PRODUCT IN THE GODOWN ON WEEKLY BASIS I.E., EVERY FRIDAY AND SUBMIT THE SAME TO THE PRODUCTION INCHARGE.

B. THE WEEKLY INVENTARY STATEMENT SHOULD BEAR THE DETAULS O DATE, TIME AND SIGNATURE OF THE PERSON WHO HAS TAKEN THE STOCK.

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹10,000.00 - ₹15,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Attapur, Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Language**:

- Telugu (required)
- English (preferred)