IT Procurement Executive

1 month ago

Mumbai Maharashtra, India Pharmanovia Full time

**Mumbai, India (hybrid: 3 days office, 2 days home)**:
**Salary: Competitive + Benefits + Bonus**:
If you are an agile, committed, and proactive IT procurement professional, with a background in service desk support, then we want to hear from you

Join us to help improve peoples’ lives and make healthcare better for everyone

**Why Pharmanovia?**:
Pharmanovia is a dynamic, fast-growing international pharmaceutical company with a portfolio of over 20 brands across more than 160 markets. Our mission is to improve patient health globally through the revitalisation of niche, tried-and-trusted medicines.

**Our core behaviours are**:

- We act decisively but we never compromise on quality.
- We keep our promises and do as we say.
- We value our heritage and foster an entrepreneurial spirit.
- We reinvest in our future - in our products, our brands, and our people.
- We give back to our communities.

Since its inception in 2013, Pharmanovia has grown consistently year on year, focusing on delivering high-quality branded prescription medicines to patients, prescribers, and healthcare providers across the world. Our growth has enabled the company to reinvest in its products, brands, people, and to give back to its communities. A people business with a strong, supportive culture that encourages innovation and entrepreneurial spirit, our team comprises over 300 employees and 29 nationalities, operating from offices in the UK, Denmark, Netherlands, Switzerland, U.A.E., India, Singapore, Italy, Spain, and South Korea.

We are an agile, committed, and innovative global specialty pharma business and a preferred partner for innovator pharma companies, instigating a paradigm shift in the life cycle management of iconic medicines. We seek to extensively engage with clinical communities to communicate product improvements and prioritise environmental, social, and governance considerations across the business and workforce.

Pharmanovia’s therapeutic areas include Cardiovascular, Oncology, Endocrinology and Neurology.

**About the role**:
As IT Procurement Executive, you’ll be directly involved in the sourcing, purchasing and life-cycle management of products and services, such as:

- Hardware (e.g. Laptops, Mobiles, Headsets, Mice, Keyboards, Monitors)
- Software Licenses
- Other equipment linked to IT activities

Your role will involve sourcing and evaluating suppliers, contract drafting, negotiation and managing suppliers through the entire procurement process. You’ll also deal with any sustainability, risk management and ethical issues. You will be maintaining and expanding our knowledge base, configuration management database and any attributed IT policies and procedures as part of IT Support standard operating procedure.

Support will be provided in person, over the phone or remotely to address all network, project, and user issues.

This IT Procurement Executive role is based in our Mumbai site in India. We operate a flexible hybrid working policy with required site presence at a standard minimum of 3 days a week.

The department has an ethos of continuous improvement, refining systems and creating efficiencies. This, along with the rapid growth of the business, leads to a varied and dynamic working environment.

**Main responsibilities & duties**:

- **Vendor Management**: Manage relationships with a diverse portfolio of global hardware and software vendors, ensuring clear communication, issue resolution, and continuous improvement.
- **Contract Negotiation**: Lead contract negotiations with both hardware and software suppliers to secure favourable terms, including pricing, licensing agreements, warranties, and service levels.
- **Discounts and Cost Optimisation**: Identify and negotiate discounts, volume pricing, and long-term agreements with hardware and software vendors to optimize procurement costs.
- **Contract Lifecycle Management**: Oversee the full contract lifecycle for hardware and software, including drafting, reviewing, renewing, and ensuring compliance with terms, licenses, and service-level agreements.
- **Purchase Order Creation & Management**: Generate and manage purchase orders for hardware and software, ensuring accuracy in specifications, pricing, and delivery timelines across global offices.
- **Cost Tracking & Budgeting**: Monitor and track hardware and software procurement costs, including licensing, maintenance, and subscriptions, ensuring alignment with budgetary constraints.
- **Invoicing and Payment Management**: Oversee accurate invoicing for hardware and software purchases, tracking payments and resolving any discrepancies or delays in billing.
- **Supplier Performance Evaluation**: Regularly evaluate hardware and software vendors based on performance, delivery timelines, quality, and compliance with contractual obligations.
- **Global Procurement Operations**: Manage procurement processes for hardware and software across global offices, ensuring compliance with local regulations

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