Admin Assistant

5 months ago

Gurgaon, India TMF Full time

**Job Title**: Administrative Assistant

**Job Summary**:
As an Administrative Assistant, you will play a crucial role in supporting the efficient operation of the office by handling various administrative tasks and providing assistance to team members. Your responsibilities will include managing office supplies, coordinating meetings, handling correspondence, and performing general clerical duties to ensure the smooth flow of daily operations.

**Key Responsibilities**:
**Office Management**:

- Maintain a well-organized and tidy office environment.
- Manage office supplies, order new stock as needed, and ensure cost-effective inventory levels.
- Coordinate with vendors and service providers for office maintenance.

**Communication and Correspondence**:

- Draft and edit documents, memos, and reports as required.
- Greet and assist visitors, clients, and employees in a professional and friendly manner.

**Scheduling and Coordination**:

- Schedule and coordinate meetings, appointments, and events.
- Arrange travel itineraries and accommodations for staff.
- Assist in preparing meeting agendas and taking meeting minutes.

**Data Management**:

- Maintain and update databases, filing systems, and records.
- Handle confidential information with discretion and ensure data security.

**Technology Proficiency**:

- Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.
- Assist with basic IT troubleshooting or coordinate with the IT department as needed.

**Team Support**:

- Collaborate with team members to provide administrative support as required.
- Assist in the onboarding of new employees by preparing workspaces and necessary documentation.

**Problem Solving**:

- Identify and address administrative issues proactively.
- Suggest and implement process improvements to enhance office efficiency.

**Ad Hoc Tasks**:

- Handle miscellaneous tasks and projects as assigned by management.
- Adapt to changing priorities and take on new responsibilities as needed.

**Vendor Management**:

- Coordinate with vendors for supplies and services, ensuring timely delivery and cost-effectiveness.
- Maintain relationships with vendors and negotiate contracts when necessary.

**Process Documentation and Flow Charts**:

- Create and update standard operating procedures (SOPs) for various tasks.
- Develop flow charts to illustrate and improve office processes.
- Prepare PowerPoint presentations for meetings and reports.

**Company Representation**:

- Represent the company in a professional manner in interactions with clients, visitors, and external stakeholders.

**IT Maintenance**:

- Collaborate with the IT department to ensure the maintenance and functionality of office technology.

**Qualifications and Skills**:

- High school diploma or equivalent; additional education or training in office administration is a plus.
- Proven experience as an administrative assistant or in a similar role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and collaboratively in a team environment.
- Discretion in handling confidential information.

This job description serves as a general guideline for the responsibilities and qualifications expected of an Administrative Assistant. Actual duties may vary based on the specific needs and structure of the organization.

**Job Types**: Full-time, Permanent

**Salary**: ₹10,484.56 - ₹36,998.86 per month

Schedule:

- Day shift

**Education**:

- Master's (preferred)

**Experience**:

- total work: 2 years (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Ability to Commute:

- Gurgaon, Haryana (required)

Ability to Relocate:

- Gurgaon, Haryana: Relocate before starting work (required)

**Speak with the employer**
+91 9870543905

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