Receptionist
3 months ago
**Job Summary**:
**Key Responsibilities**:
- **Front Desk Management**:
- Greet and welcome visitors and clients in a professional manner.
- Answer, screen, and forward incoming phone calls.
- Manage appointment scheduling and meeting room reservations.
- Handle incoming and outgoing mail and packages.
- **Administrative Support**:
- Perform general clerical duties such as filing, photocopying, and faxing.
- Maintain and update contact lists and directories.
- Assist with office supplies inventory and ordering.
- **Customer Service**:
- Address and resolve client inquiries and issues promptly.
- Provide information about the company and its services as needed.
- Ensure that visitors adhere to company policies and procedures.
- **Office Coordination**:
- Collaborate with other departments to ensure effective communication and coordination.
- Assist with onboarding and orientation of new employees.
- Support the organization of company events and meetings.
**Qualifications**:
- High school diploma or equivalent; additional certification in Office Management or related field is a plus.
- Proven experience as a receptionist, front office representative, or similar role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Professional appearance and demeanor.
- Ability to handle sensitive information with confidentiality.
**Preferred Skills**:
- Experience with office management software (e.g., scheduling tools, CRM systems).
- Knowledge of basic accounting and bookkeeping principles.
- Ability to work independently and as part of a team.
**Experience**:
- Microsoft Office: 1 year (preferred)
- Front desk - Receptionist: 1 year (preferred)
- total work: 1 year (preferred)
**Language**:
- English (preferred)
Work Location: In person
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