Executive Assistant
2 months ago
**Job Summary**: The Executive/Personal Assistant will provide comprehensive administrative support to the Director, ensuring efficient operation of the office. This role requires a detail-oriented individual with excellent organizational skills and a basic understanding of HR practices.
**Key Responsibilities**:
**Managing Schedules**:
- Coordinate and manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Ensure the Director’s schedule is organized and up-to-date, prioritizing tasks and commitments effectively.
**Handling Communications**:
- Serve as the primary point of contact for internal and external communications on behalf of the Director.
**Preparing Documents**:
- Prepare MoM, communications, presentations, and other documents.
- Ensure all documents are accurate, well-organized, and professionally presented.
**Prioritizing Work**:
- Identify and address urgent matters promptly and efficiently.
**Handling Sensitive Information**:
- Maintain confidentiality and handle sensitive information with discretion.
- Ensure compliance with company policies and procedures regarding data protection and privacy.
**Making a Good Impression**:
- Represent the Director and the company in a professional and positive manner.
- Interact with clients, partners, and stakeholders with courtesy and professionalism.
**HR Support**:
- Assist in the recruitment process.
- Maintain employee records and ensure compliance with HR policies and procedures.
- Assist with employee relations and handle confidential HR matters with discretion.
**Qualification**
- Prior experience working as an executive assistant, personal assistant, or any similar role.
- Excellent knowledge of MS office.
- Organizing and time management skills.
- Outstanding verbal and written communication skills.
- Graduate or any relevant degree.
**Education**:
- Bachelor's (preferred)
**Experience**:
- total work: 1 year (preferred)
**Language**:
- English (preferred)
Work Location: In person
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