Finance Associate

6 months ago

Delhi Delhi, India Yellow Spark Full time

Yellow Spark is recruiting for the role of Finance Associate within a feminist organization attentive to the issues of social exclusion among specific groups or individuals. Through their publishing initiatives, they amplify the voices of marginalized communities, with a particular focus on women, queer, and trans experiences.

**Important: This is a reserved position for women, queer, trans, non-binary and other gender minorities.**

**Location**: New Delhi (Hybrid)

**Purpose of the Role**:To ensure financial management and health of the organization and its overall day-to-day accounting needs.

**Role & Responsibilities**:
**Organization’s Finances, Budgets, and Financial Accountability**
- Assessment of the organization’s financial requirements, updating and alerting for changes in requirements to relevant personnel regularly.
- Preparation of organizational budget, before the start of the Financial Year, with feedback from the Managing Trustee, Programme and Finance Heads, etc., and implementing the same.
- Assessing the financial needs of each new project in consultation with Programme Heads and Finance Head and Managing Trustee.
- Preparation of budgets for new and existing projects, in consultation with Programme Heads.
- Preparation of Financial Reports as required by funders, whether quarterly/half yearly/annual and on completion of any project.
- Monitor programme expenditure and regularly update Programme Heads and individual projects leads to track expenditure on individual projects and ensure seamless functioning between project and finance departments.

**Day-To-Day Accounts**
- Prepare accounting entries and reconcile general ledgers.
- Follow the Organization’s Cyclical Accounting Processes.
- Feeding in Tally data on expenses incurred on all projects and general expenses in the organization.
- Provide detailed analysis and explanation of transactions.
- Work on the Organization’s Accounts Payable functions
- Vendor Invoice Payment, ensure accuracy and timeliness of payments, and manage vendor contracts, consultants, payments, and claims.
- Prepare monthly financial and various detailed analyses.
- Preparation of quarterly TDS data.
- Monthly bank reconciliation.
- Experiencing in preparing payroll and tax reports, as well as, answering and processing vendor services.

**Auditors And Audited Reports**
- Liaising with auditors for timely preparation of balance sheets and filing audited accounts.
- Ensuring that all required material for the audit is submitted to auditors in time.
- Keeping track of changes relating to NGOs in income tax rules and communicating these to the Managing Trustee, Finance, and Programme Heads in writing keeping implementation deadlines in mind.
- Uploading balance sheets on the FCRA site as required; sharing balance sheets with the Programme Team for website uploads.

**FCRA And Related Matters**
- Keeping track of all developments, new notifications, bank requirements, etc related to FCRA and communicating these in writing to the Finance Head and Managing Trustee for required action.
- Ensuring that any new requirements are implemented well in time and all requisite information is supplied.
- Regularly checking the Darpan portal and ensuring all information is up to date, communicating any new requirements to the Finance Head and Managing Trustee for action.
- **Requirements**:_

**Qualification & Knowledge**:

- Graduation in accounting, finance, or any other relevant field
- Extra certifications in accounting or financial management are a plus
- Knowledge of Indian accounting practices, FCRA and Taxation laws
- Knowledge of accounting software like Tally

**Experience**:

- 5 years of proven experience in accounting, financial management and budgeting in the development sector.
- Exposure to working in the publishing industry would be an added advantage

**Skills**:
**Essential**:

- Proficiency with computers and MS Office (Excel, Word, PowerPoint) 
- Ability to communicate and work with Indian authorities (like IT department, FCRA department, etc.) for organization-related work
- Work with CA for compliance-related activities, including but not limited to financial documentation, under the supervision of the Finance Head
- Facilitate all statutory audits for the organization
- Strong verbal and written communication skills. 

**Desired**:

- Excellent team management and coordination skills
- Excellent negotiation skills
- Strong attention to detail
- Excellent time management skills
- Excellent interpersonal skills and ability to engage with a diverse group of people
- Take on additional tasks or projects to learn more about accounting and office operations
- Ability to take initiative to anticipate and resolve problems
- High level of efficiency, accuracy, honesty and responsibility. 
- Ability to travel

**Other benefits**:

- Medical insurance covers upon confirmation
- Administrative allowance of ₹3,000 per month upon confirmation
- Fr

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