Contractor - Admin Assistant

4 weeks ago

Bengaluru Karnataka, India Quest Global Full time

**Job Requirements
**Job Title: Admin Assistant

Summary:
Admin Executive play a vital role overseeing the day-to-day operations of the administration function, to meet Organization's overall strategy and goals.

Admin Executive is responsible for developing and implementing strategic plans within approved budgets.

The role demands leading a team and providing high-end support to ensure efficient and effective operations.

The role also involves dynamic administrative tasks, such as data analysis, problem-solving, decision-making, requiring strong judgment, initiative, and delegation skills.

Roles and Responsibilities
- Responsible for the planning, execution, and optimization of administrative operations in line with Organization's objectives.
- Oversee the office hygiene to ensure compliance with health and safety regulations and to maintain a clean and professional environment.
- Responsible for collaborating with vendors to ensure the efficient management of critical equipment, by ensuring seamless performance, and mínimal downtime.
- Responsible for leveraging admin tools to optimize workflows, streamline tasks, and enhance operational efficiency.
- Responsible for providing exceptional support to ensure prompt resolution of service tickets in a timely and professional manner.
- Vendor Management -collaborating with outsourced third-party service providers to ensure seamless operations and high-quality support. This includes managing relationships with vendors, monitoring service delivery, and resolving issues on time.
- Manage and monitor petty cash transactions.
- Analyzing the Admin Processes to identify opportunities for improvement, proposing revisions to enhance efficiency and productivity, and recommending updates to workflow, procedures, and equipment use.
- Organizing and maintaining accurate up-to-date filing mechanisms to ensure that important documents are easily accessible and readily available.
- Reviewing and verifying invoices, records, and reports for accuracy and completeness, and ensuring that all submissions are accurate and complete before approval.
- Interacting with various functions for effective collaboration.
- Staying updated with the current market trends, latest technologies and identifying opportunities for improvement, with the aim of implementing innovative ideas to drive business growth.
- Adapt strategic thinking to analyze market dynamics and develop solutions to stay ahead of the competition. leveraging technology to streamline processes and enhance efficiency.
- Active participation in training programs, internal audits to ensure compliance with regulatory requirements.
- Support customer audits to ensure seamless operations and maintain a high level of customer satisfaction.
- Monitoring and assessing the key performance indicators (KPIs) to identify areas for operational level improvements.
- create records of service requests, track progress, and report on key performance indicators to drive continuous improvement.
- Coordinate meeting logistics, including room reservations, equipment setup, and invitations.
- Draft and prepare various documents, such as memos, reports, and presentations.
- Office Management:

- Maintain office supplies and equipment.
- Assist with office organization and upkeep.
- Input data into various databases and spreadsheets. Maintain accurate records and files.
- Greet visitors and answer phone calls.
- Provide information and assistance to callers and visitors.
- Assist with administrative tasks related to ongoing projects.
- Provide support to the team as needed.

**Work Experience
**Qualifications and Skills:

- Bachelor’s degree, with additional qualifications, preferably in Business Administration.
- Minimum of 5 years of experience in Admin Department supervisory role or management role in an MNC.
- Skilled and experienced to effectively lead and motivate a team.
- Demonstrated ability to lead and motivate a team.
- Exceptional communication and interpersonal skills to interact and resolve issues effectively.
- Strong problem-solving and decision-making skills to handle complex situations efficiently.
- Ability to work independently and manage multiple priorities simultaneously.
- Excellent organizational and time management skills to meet deadlines and manage workloads effectively.
- Fluent in English, Hindi, Kannada, with additional language proficiency.
- Result oriented and service-driven attitude with a passion for exceeding expectations.
- Adaptability and flexibility to handle unexpected situations and work under pressure.

Additional Requirements:

- Familiarity with industry standards and practices for implementation of effective smart solutions
- Completion of relevant domain specific courses in conflict resolution, and development.
- Excellent written and verbal communication skills to interact with employees, clients, and vendors effectively.
- Ability to prioritize tasks, manage multiple deadlines, and work indepen

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