Admin Executive
3 weeks ago
Job Summary
We are seeking a versatile and detail-oriented professional to fill the dual role of
Administrative Assistant and Procurement Officer. In this position, you will play a
crucial role in ensuring the smooth operation of our office while also managing the
procurement processes to support our organizational needs. This dynamic role
skills.
Admin:
1. Office Management:
- Maintain an organized and efficient office environment.
- Manage office supplies, equipment, and inventory.
- Coordinate office maintenance and repairs.
2. Communication:
- Answer and direct phone calls.
- Greet and assist visitors in a professional and courteous manner.
- Manage incoming and outgoing mail and packages.
3. Administrative Support:
- Assist in scheduling and coordinating meetings and appointments.
- Prepare and distribute internal and external communications.
- Handle basic bookkeeping tasks and maintain financial records.
4. Data Entry and Documentation:
- Input and update data in various systems and databases.
- Maintain accurate and organized records and files
5. Travel Coordination:
- Arrange travel plans and accommodation for staff when necessary.
6. Assist in Event Planning:
- Provide support in organizing company events, meetings, and conferences.
Procurement:
1. Sourcing and Vendor Management:
- Identify and evaluate suppliers, negotiate contracts, and maintain vendor
relationships.
- Source and procure goods and services required by various departments.
2. Purchase Order Management:
- Generate purchase orders and ensure accurate and timely processing.
- Track and monitor deliveries and resolve any discrepancies.
3. Budget Compliance:
- Collaborate with relevant departments to understand procurement needs and budget
constraints.
- Ensure procurement activities align with budgetary requirements.
4. Policy Adherence:
- Ensure compliance with company procurement policies and procedures.
- Stay informed about relevant regulations and industry best practices.
5. Negotiation:
- Negotiate terms and conditions with suppliers to secure advantageous agreements.
6. Quality Control:
- Collaborate with quality assurance teams to ensure purchased items meet quality
standards.
7. Reporting:
- Prepare and maintain procurement records and reports.
- Analyze procurement data to identify cost-saving opportunities.
Qualification & Experience
- High school diploma or equivalent; associate degree or certification in office
administration is a plus.
- Bachelor’s degree in business, Supply Chain Management, or a related field for the
Procurement Officer aspect.
- Proven experience in administrative roles and procurement functions.
- Knowledge of procurement processes, policies, and regulations.
Desired Skill Sets
- Strong negotiation, communication, organizational, and multitasking skills
- Proficient in MS Office (Word, Excel, Outlook) and procurement software
**Job Types**: Full-time, Permanent, Fresher
Pay: ₹15,000.00 - ₹30,000.00 per month
**Benefits**:
- Health insurance
- Life insurance
- Paid sick time
- Provident Fund
Schedule:
- Day shift
Supplemental Pay:
- Yearly bonus
**Experience**:
- total work: 1 year (preferred)
Work Location: In person
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