Admin Executive

3 weeks ago


Andheri Mumbai Maharashtra, India BVC Logistics Pvt. Ltd. Full time

Job Summary

We are seeking a versatile and detail-oriented professional to fill the dual role of

Administrative Assistant and Procurement Officer. In this position, you will play a

crucial role in ensuring the smooth operation of our office while also managing the

procurement processes to support our organizational needs. This dynamic role

skills.

Admin:
1. Office Management:

- Maintain an organized and efficient office environment.
- Manage office supplies, equipment, and inventory.
- Coordinate office maintenance and repairs.

2. Communication:

- Answer and direct phone calls.
- Greet and assist visitors in a professional and courteous manner.
- Manage incoming and outgoing mail and packages.

3. Administrative Support:

- Assist in scheduling and coordinating meetings and appointments.
- Prepare and distribute internal and external communications.
- Handle basic bookkeeping tasks and maintain financial records.

4. Data Entry and Documentation:

- Input and update data in various systems and databases.
- Maintain accurate and organized records and files


5. Travel Coordination:

- Arrange travel plans and accommodation for staff when necessary.

6. Assist in Event Planning:

- Provide support in organizing company events, meetings, and conferences.

Procurement:
1. Sourcing and Vendor Management:

- Identify and evaluate suppliers, negotiate contracts, and maintain vendor

relationships.
- Source and procure goods and services required by various departments.

2. Purchase Order Management:

- Generate purchase orders and ensure accurate and timely processing.
- Track and monitor deliveries and resolve any discrepancies.

3. Budget Compliance:

- Collaborate with relevant departments to understand procurement needs and budget

constraints.
- Ensure procurement activities align with budgetary requirements.

4. Policy Adherence:

- Ensure compliance with company procurement policies and procedures.
- Stay informed about relevant regulations and industry best practices.

5. Negotiation:

- Negotiate terms and conditions with suppliers to secure advantageous agreements.

6. Quality Control:

- Collaborate with quality assurance teams to ensure purchased items meet quality

standards.

7. Reporting:

- Prepare and maintain procurement records and reports.
- Analyze procurement data to identify cost-saving opportunities.

Qualification & Experience
- High school diploma or equivalent; associate degree or certification in office

administration is a plus.
- Bachelor’s degree in business, Supply Chain Management, or a related field for the

Procurement Officer aspect.
- Proven experience in administrative roles and procurement functions.
- Knowledge of procurement processes, policies, and regulations.

Desired Skill Sets
- Strong negotiation, communication, organizational, and multitasking skills
- Proficient in MS Office (Word, Excel, Outlook) and procurement software

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance
- Life insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- total work: 1 year (preferred)

Work Location: In person


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