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Receptionist/administration
2 weeks ago
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our Board of Directors. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
**Responsibilities**
**Reception -**
- Managing the reception - attending office calls and managing visitors
- Screen and direct phone calls and distribute correspondence.
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person.
- Answer, screen, and forward incoming phone calls
- Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, Joining forms, and brochures)
- Manage the Housekeeping team and Office boys for Proper Cleaning of the office and Cafeteria.
- Perform other clerical receptionist duties such as filing, photocopying, etc.
- Maintain office security by following safety procedures and controlling access via the reception desk.
**EA to directors -**
- Make travel and accommodation arrangements as per the Director's instructions.
- Take minutes during meetings (Directors)
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Handling all bookings & reservations
- Handle director’s credit/debit cards, make personal payments, handle couriers/mails
- Order and manage Lunch and refreshments for Directors and their guests.
- Typing, formatting, and editing reports, documents, and presentations for directors
- Manage information flow in a timely and accurate manner
**Requirements and skills**
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Outstanding organizational and time management skills
- Excellent verbal and written communication skills
- Discretion and confidentiality
- Ability to multitask and prioritize tasks effectively.
- Flexibility to adapt to changing priorities and deadlines.
- Observing best business practices and etiquette.
Pay: ₹18,000.00 - ₹25,000.00 per month
**Benefits**:
- Leave encashment
- Provident Fund
Schedule:
- Day shift
Supplemental Pay:
- Yearly bonus
Ability to commute/relocate:
- Mansarovar, Jaipur, Rajasthan: Reliably commute or planning to relocate before starting work (preferred)
**Education**:
- Bachelor's (preferred)
**Experience**:
- total work: 3 years (preferred)
**Language**:
- English (required)
Work Location: In person
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