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Compliance Company Secretary

4 months ago

Mumbai Maharashtra, India Arin Consultancy Full time

Legal / Law Mumbai _Mumbai_ February 21, 2024 - February 21, 2025 Financial Services

**Job Overview**:

- **Office Location (Area) **Mumbai
- **Required Education **Post Graduate, CS, LLB or equivalent
- **Course Type **Full Time
- **Min Required Experience (Years) **7
- **Max Required Experience (Years) **8

**Job Description for Compliance cum Company Secretary**

**(PMS, AIF and Investment Advisory activities)**

**Legal Work**
- Handling all matters related with Legal affairs including arbitration, courts & reply on third party notices
- Initiating, drafting, updating & regular checking of Clients agreements / declarations / submissions related with AIF, PMS & RIA Clients.
- Initiating, drafting, updating & regular checking of Distributor agreements, custom amendments thereof and closure of custom agreements in liaison with counter party
- Drafting, vetting, negotiating and executing various commercial/business contracts and agreements, NDA.

**Regulatory Work (SEBI)**
- Preparation and review of various policies under Portfolio Managers Regulations, AIF Regulations, RIA Regulations, KYC Regulations, SAST Regulations
- Preparation, updation and timely review of Compliance manual, Checklist, Tracking and reporting.
- Initiating, drafting, checking & Filing Monthly/Quarterly/Half Yearly/ Yearly submission to SEBI.
- Preparing & updating data on Company Website as per the requirement of SEBI/RBI/MCA.
- Initiating, drafting, checking & submission of changes in Scheme document like PPM and Disclosure Document.
- Preparing & implementing requirement related with Cybersecurity coordination with IT/Operational team
- Coordination and Liaising with RTA, internal auditors, Legal consultants, Merchant Banker for various matters & completing all related compliances.
- Coordination and Liaising with Tax Consultants for periodical NRI related regulatory needs, data preparation & submission (PFIC, K1)
- Handling all mattes related with Insider Trading related regulatory work (e.g. Staff related Quarterly Disclosures, Verification & making relevant reports)
- Preparing & implementing requirement related with benchmarking of disclosure standards of performance data with CRISIL/equivalent agency.
- FATCA reporting - preparing file of US & NON US clients as per FATCA guidelines
- Coordinating with Inspection officials as and when needed
- Coordination with AIF Trustees for all matters related with AIF Compliances
- Maintaining tracker for monitoring overall Compliance from RBI/MCA/SEBI circulars & ensuring timely compliance by taking appropriate actions
- Training Operation/onboarding/Sales team about all regulatory matters from time to time.
- Application / Renewal of registration with SEBI
- Communicating and liaisoning with regulators, auditors, consultants etc.

**RBI / PMLA Compliances**
- Proactive approach to Keep up to date with any regulatory or statutory changes and policies related with our activities.
- Timely Filing of RBI / FEMA / PMLS related returns/reports, if any

**Secretarial Work**
- Allotment of securities & filing of returns with ROC and issuance of share certificates, as and when
- Handling all matters related with Incorporation of Company, Trust, LLP etc. as and when
- Preparing & finalizing Board & AGM agenda, draft resolutions, minutes, conveying decisions, handling correspondence related to it.
- Ensuring timely preparation and submission of all periodical & annual filling related documents, returns and resolution with MCA.
- Preparing resolutions & updating minutes & minutes book related with Board, AGM, SGM meetings etc.
- Maintaining all registers as required by Companies Act, 2013 in liaison with CS Consultant
- Undertaking Annual exercise about Secretarial Compliance

**Misc.**
- Handling matters related with ESOPs, ESOP Policy
- Assisting management for project specific work e.g. IFSC
- 7 to 8 years’ of recent experience with a Portfolio Manager, Alternative Investment Fund
- Fluency in English language
- Good drafting & articulation skill
- Advanced knowledge of Word, Excel
- Good network with other fellow professionals

**Expected Qualification**:
Post Graduate, CS, LLB or equivalent