Admin Executive @ L'oreal, R&i, Bangalore

5 months ago

Bengaluru Karnataka, India L'Oreal Full time

For more than hundred years, L’Oréal believes that beauty needs Science. In a world now transformed by digital technology and the emergence of new scientific domains, we are confident in our ability to turn these opportunities into major innovations, closely linked to the new consumer expectations all over the world. Science & Technology are allowing us to invent safe, trustable, sustainable & responsible beauty products and experiences that will change people’s lives.

L’Oréal Research & Innovation (R&I) has continuously invested upstream in its research with a high level of ambition. Our 4 100 L'Oréal R&I people are talented and highly skilled, located in major markets, working in a cooperative way, open to the world.

**In the Division of Advanced Research, we are looking for an Admin Executive.**

Type of contract: Full Time on 3rd Party rolls

Location: Bangalore, India

**As an Admin assistant, your main responsibilities are**:

- Overall Budget coordination & follow up with different departments.
- To handle entire process of purchase order management including, Quotation, purchase order placement timely delivery/services & GR payment processing.
- Ensure all best practices of purchasing to be followed including PO compliance.
- Communicate and Submit employee and office expenses reports and reimbursement requests to head office.
- To check & prepare all outbound invoices. The consignment pickup & delivery to be monitored.
- Vendor registration
- Follow up for AMC visits
- To ensure on time payments by monitoring invoice processing, GR, invoice booking.
- Greet and assist Visitors and Vendors while visiting.
- Assist in onboarding new employees.
- Maintain and organize office files, documents, and records like Safety, Quality Training Records, Gate Pass, etc.
- Order and maintain office supplies and equipment like blank papers, stationary items, printer cartridges etc.
- Organize, file, and retrieve documents and records as needed
- Ensure the confidentiality and security of sensitive information
- Preparing Acknowledge Letters for sending Materials/Equipment on Returnable Gate Pass
- Set up and prepare meeting rooms for Townhalls, Off-site, Team Building Events, Mancom Visits etc.
- Coordinate and plan company events and functions in Bangalore by coordination with R&I Mumbai HR team.
- Organize celebrations of Bangalore Team members by arranging cakes and cookies.
- Co-ordinate and Arrange travel itineraries like cab/car, accommodations, and transportation for employees vising R&I Mumbai for internal/External trainings.
- Calendar management of Head of Advance Research

**To succeed in this position, you have**:

- Bachelors/Masters degree with 4 to 5 years work experience in a similar area

**You have**:

- Excellent communication skills
- Open mindset and flexible to work with people from diverse cultural backgrounds.
- The L'Oréal Group is convinced that difference is a deep source of wealth, that allows everyone to grow, to challenge themselves and to go further. We strongly encourage everyone to always dare and never censor themselves. Skills can always be learnt. We will be delighted to exchange with you_
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