Administrative Assistant

2 weeks ago

Bengaluru, India Whatjobs IN C2 Full time

Job Title: Administrative Assistant Location: Bangalore, India Company: OutsideROI (US-based Marketing Agency) Type: Full-Time Experience Level: 2–5 Years Industry: Marketing & Advertising Job Summary: We are seeking a proactive and organized Administrative Assistant to support our fast-paced marketing agency in Bangalore. The ideal candidate will be responsible for managing day-to-day administrative operations, supporting leadership and marketing teams, coordinating internal processes, and ensuring smooth functioning of office tasks. If you're detail-oriented, tech-savvy, and thrive in a dynamic, creative environment, we’d love to meet you. Key Responsibilities: Administrative Support: Provide high-level administrative support to the leadership and marketing teams. Handle scheduling, travel arrangements, calendar management, and internal communications. Project Coordination: Assist in tracking project timelines, deliverables, and client communications. Follow up with teams to ensure deadlines are met. Client Interaction: Liaise with clients for meeting coordination, basic support requests, and documentation as needed. Office Management: Manage supplies, vendors, office maintenance, and ensure smooth daily operations. May support remote team logistics. Data Entry & Reporting: Maintain accurate records in CRMs, spreadsheets, and reporting tools. Prepare periodic reports, meeting minutes, and presentation materials. Finance & HR Support (basic): Assist in invoice processing, expense reports, onboarding paperwork, and timesheet collection. Marketing Support (optional): Support marketing team with scheduling social media posts, proofreading content, or coordinating with freelancers. Requirements: Proven experience (2–5 years) in an administrative role, preferably in a marketing, creative, or tech environment. Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.G., Asana, Trello, Notion). Strong written and verbal communication skills. Ability to multitask and prioritize effectively in a deadline-driven environment. Attention to detail and problem-solving skills. Nice to Have: Experience working with CRMs (e.G., HubSpot, Zoho). Familiarity with marketing terms or basic campaign workflows. Previous experience supporting a hybrid or remote team. Perks & Benefits: Competitive salary Flexible work hours & hybrid work options Exposure to top-tier marketing clients and projects Growth opportunities within a creative and collaborative team About OutsideROI: OutsideROI is a performance-driven marketing agency focused on delivering strategic, measurable results for clients across industries. We pride ourselves on creative problem-solving, data-driven execution, and a culture that fosters innovation and excellence.

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