Executive Assistant to Managing Director
3 weeks ago
We handle individual clients with any need they have, spanning small local businesses to large multi-national corporations on a customized scale.
Once we establish the need and goal, we handhold and guide our clients accordingly, every step of the way.
We are members of Worldwide ERC & EuRA and ISO 270001, ISO 9001-2015 & EuRA Certified entity, respectively. Ensuring services with strict industry best practices and methodology in the area of Global Mobility.
About the Role:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Managing Director. This role plays a vital part in ensuring the smooth operation of the Managing Director's office and plays a key role in driving efficiency and strategic initiatives.
Responsibilities:
- Calendar and Travel Management:- Manage the Managing Director's calendar, scheduling appointments, meetings, and travel arrangements.- Ensure efficient travel logistics, including booking flights, hotels, and ground transportation.- Prepare itineraries and briefings for upcoming trips.- Communication and Information Management:- Act as the primary point of contact for the Managing Director, screening calls, emails, and inquiries.- Manage the Managing Director's inbox, prioritizing and responding to communications as appropriate.- Prepare clear, concise, and professional correspondence, presentations, and reports.- Project and Task Management:- Anticipate the Managing Director's needs and proactively manage projects and tasks.- Conduct research and gather information to support the Managing Director's decision-making.- Follow up on action items and deadlines, ensuring smooth project completion.- Office Management:- Manage office supplies and equipment inventory.- Coordinate with other departments to ensure smooth workflow and support.- Maintain a professional and organized office environment.
Qualifications:
- Bachelor's degree or equivalent experience in a relevant field.- Minimum 10 years of experience as an Executive Assistant or related role.- Strong organizational, time management, and prioritization skills.- Excellent communication, written and verbal, with impeccable grammar and spelling.- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).- Ability to work independently, manage multiple tasks simultaneously, and meet tight deadlines.- Discreet and professional demeanor with the ability to maintain confidentiality
Send resume to
Additional Info-
- Office Timings- 9.30 to 6.30 pm- Alternate Saturdays are working full day.- All Sundays off.- Immediate Joiners are preferred.
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