Administrative assistant

2 weeks ago

Bengaluru, India Outside ROI Full time

Job Title: Administrative AssistantLocation: Bangalore, IndiaCompany: Outside ROI (US-based Marketing Agency)Type: Full-TimeExperience Level: 2–5 YearsIndustry: Marketing & AdvertisingJob Summary: We are seeking a proactive and organized Administrative Assistant to support our fast-paced marketing agency in Bangalore. The ideal candidate will be responsible for managing day-to-day administrative operations, supporting leadership and marketing teams, coordinating internal processes, and ensuring smooth functioning of office tasks. If you're detail-oriented, tech-savvy, and thrive in a dynamic, creative environment, we’d love to meet you.Key Responsibilities: Administrative Support:Provide high-level administrative support to the leadership and marketing teams. Handle scheduling, travel arrangements, calendar management, and internal communications.Project Coordination:Assist in tracking project timelines, deliverables, and client communications. Follow up with teams to ensure deadlines are met.Client Interaction:Liaise with clients for meeting coordination, basic support requests, and documentation as needed.Office Management:Manage supplies, vendors, office maintenance, and ensure smooth daily operations. May support remote team logistics.Data Entry & Reporting:Maintain accurate records in CRMs, spreadsheets, and reporting tools. Prepare periodic reports, meeting minutes, and presentation materials.Finance & HR Support (basic):Assist in invoice processing, expense reports, onboarding paperwork, and timesheet collection.Marketing Support (optional):Support marketing team with scheduling social media posts, proofreading content, or coordinating with freelancers.Requirements: Proven experience (2–5 years) in an administrative role, preferably in a marketing, creative, or tech environment.Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Notion).Strong written and verbal communication skills.Ability to multitask and prioritize effectively in a deadline-driven environment.Attention to detail and problem-solving skills.Nice to Have: Experience working with CRMs (e.g., Hub Spot, Zoho).Familiarity with marketing terms or basic campaign workflows.Previous experience supporting a hybrid or remote team.Perks & Benefits: Competitive salaryFlexible work hours & hybrid work optionsExposure to top-tier marketing clients and projectsGrowth opportunities within a creative and collaborative teamAbout Outside ROI: Outside ROI is a performance-driven marketing agency focused on delivering strategic, measurable results for clients across industries. We pride ourselves on creative problem-solving, data-driven execution, and a culture that fosters innovation and excellence.

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