Assistant Procurement Manager

2 days ago

Delhi, India Ashoka University Full time
Job Title: Assistant Manager - Purchase (Procurement)

Location: Ashoka Campus, Sonipat, Haryana

Experience (in years): Minimum 6-8 years in procurement

Nature of work: Full-time

About Ashoka University: Summary:

The Assistant Manager - Procurement (OPEX) at Ashoka University will be responsible for managing the full procure-to-pay (P2P) cycle for general goods and services related to operational expenditure (OPEX). The role encompasses RFQ/RFP management, bid evaluations, purchase order creation, contract administration, and post-purchase order activities. The best-suited candidate would be able to leverage their advanced Microsoft Excel and data analytics skills to generate insightful reports and support strategic decision-making.

Key Responsibilities:

RFQ/RFP Management:

- Manage the end-to-end process of Requests for Quotations (RFQs) and Requests for Proposals (RFPs) with prequalified vendors, ensuring compliance with procurement policies and university guidelines.

Bid Evaluation:

- Conduct thorough evaluations of bids, perform comparative analyses, and recommend vendor selections based on quality, cost, and reliability.

Purchase Order Management:

- Negotiate and finalize Purchase Orders (POs) with selected vendors, securing optimal terms and service quality.

Contract Management:

- Draft, administer, and monitor contract documents, ensuring compliance with contractual terms and conditions, and resolving any related issues.

Post-PO Management:

- Oversee the full post-PO lifecycle, including tracking deliveries, managing payments, and ensuring vendor adherence to agreed-upon timelines and service levels.

Vendor Communication & Supplier Database Management:

- Maintain proactive communication with vendors to ensure timely delivery and resolve procurement-related queries. Regularly update and maintain the supplier database to reflect current and potential vendor relationships.

ERP System Management:

- Utilize ERP systems for procurement management, ensuring data accuracy and process efficiency. Experience with P2P software systems is preferred.

Data Analytics & MIS Reporting:

- Apply advanced Microsoft Excel skills for data analysis, financial modeling, and generating comprehensive MIS reports to inform strategic procurement decisions.

Qualifications:

- Bachelor’s Degree in Engineering (B.E/B.Tech.) in Civil, Mechanical, or Electrical Engineering.- In case of substantial experience, a graduation degree or above in a relevant field will suffice.- 5-8 years of experience in procurement or supply chain management across at least 2-3 companies.- Experience in general goods and services procurement, with no more than 10 years of total work experience.- Exposure to P2P ERPs and experience in managing end-to-end procurement cycles.

Skills:

- Negotiation: Proven ability to negotiate favorable contract terms with vendors.- Strategic Sourcing: Proficiency in sourcing strategies, including vendor vetting and management.- Data Analysis: Advanced proficiency in Microsoft Excel.- Interpersonal Skills: Strong communication, relationship-building, and vendor management abilities.- Contract Management: Skilled in contract drafting, compliance, and issue resolution.- Organizational Skills: Excellent organizational abilities for managing the full procurement cycle.- Experience with data analytics tools such as Power BI or Tableau is desirable.- Ability to work in a high-paced environment.- Proficient in English, particularly in drafting formal documents/emails and reports.

Please submit your updated CV at

*Kindly ensure that the application includes the last compensation received, expected salary, and notice period.

Ashoka is an equal opportunities employer. Remuneration will be competitive with Indian non-profit pay scales and will depend upon the candidate’s experience levels and the overall organization’s salary structure. At Ashoka University, we strive for excellence in all aspects of our operations. Therefore, only shortlisted candidates will be contacted as part of our rigorous selection process.

We look forward to receiving your application as we embark together on a remarkable journey of professional growth and development. Join our exceptional community at Ashoka University, where excellence is nurtured, and aspirations are transformed into reality.

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