Senior Office Services Assistant

Job Summary :Assisting the Manager of Office Services in managing the administrative services at Chennai branch. Having knowledge of ISO standards applicable on an office facility, with highest level of commitment to safety and ethical behavior. Job Dimensions: Supervision Received Receives general operational direction from assigned manager(s)/Supervisor. Self-starter, requiring minimum guidance or supervision / works independently. Functionally reporting to Manager of Office services. Supervision Exercised Provide operational and/or functional support to other staff members on administrative matters. Supervise and manage the IFM service provider for their efficient execution of services as per the SLA Contacts Employees and outside individuals in receiving calls and visitors, making travel/meeting arrangements, and executing other duties Vendors, Clients, company management and jobsite personnel Major Responsibilities: Preferred to have prior experience in setting up of a new facility, which would involve coordinating construction activities, management of temporary office space and ensuring all safety standards have been established before start of operations. Ensuring 24x7 availability of facilities with zero break downs of services (viz. Space Allocation, Utilities, Housekeeping Services, Pantry & Cafeteria etc.) Managing office service contracts, ensuring timely renewals, and tracking performance of the deliverables by vendors. Responsible for implementation of BIPL Safety & Security Standard thus ensuring a safe & secure office premises. Keeping track of all office expenses and procurement. Liaison with government and non-government agencies, as may be required from time to time. Tie-up with hotel for visitor’s accommodation and transport agency for local commute. Coordinating legal & statutory compliances applicable on Chennai Office. Preparing MIS reports Coordinating and managing celebrations of events as directed by the management. Education and Experience Requirements: Qualification: Graduate with Proficiency in Microsoft Applications. In-depth in MS Excel/MS word/Power point  Strong organizational and multi-tasking skills Required Knowledge and Skills: Good Knowledge of written and spoken English, Tamil & Hindi. Collaborative & Customer Centric Good Communication Skills Total Rewards/Benefits: For decades, Bechtel has worked to inspire the next generation of employees and beyond Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Diverse teams build the extraordinary: As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to