Executive Assistant to Founder

Position title: Executive Assistant to FounderEducation: Master's in Business Administration/GraduateExperience: Minimum of 7 years of experience as an EAJob Location: This position is based in Jaipur.About the position- We are seeking a dedicated and experienced Executive Assistant who will play a key role in supporting the Founder by providing high-level administrative, operational, and personal support. The ideal candidate is resourceful, detail-oriented, and capable of handling a wide range of tasks with a high degree of professionalism and discretion.Job Skills -- Exceptional written and verbal communication skills- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)- Outstanding time management skills and the ability to prioritize work- Strong administrative & organizational skills with multi-tasking ability- Strong conceptual thinker with strong analytical skills.- Process-oriented: Demonstrable commitment to following processes, documentation, etc.- High level of discretion and confidentiality.Personal Attributes:1. Excellent written & verbal communication, good personality, strong interpersonal skills, and the ability to build relationships at all levels.2. Ability to work effectively under pressure and manage multiple clients or agencies simultaneously.3. Self-motivated and able to work independently as well as part of a team.4. Mindset & approach to be solution-driven.5. Adaptability, enthusiasm, and a genuine passion for the brand.Major responsibilities:Executive Support:- Act as the primary point of contact for the Founder, managing their calendar, scheduling meetings, and coordinating travel arrangements.- Manage emails and correspondence, ensuring prompt and efficient communication within and outside the company.- Prepare presentations, reports, and briefs for internal and external meetings.- Attend meetings, take minutes, and track action items for follow-up.- Handle confidential information with discretion and maintain a high level of professionalism.- Remain up-to-date with the latest trends and events in the industry.- Resolving issues & maintaining the smooth functioning of the Office- Should be high on integrity and the ability to maintain confidentiality in day-to-day operations.- Stretched working hrs to finish assignments as and when required.Tasks Management:- Assist in the planning and execution of strategic tasks and initiatives led by the Founder.- Liaise with internal teams and external partners to ensure tasks are delivered on time and within scope.- Monitor deadlines and ensure the timely completion of tasks by various team members.- Creating reports/ MIS regularly for the Founder.Administrative Tasks:- Manage office-related tasks such as filing, organizing documents, and maintaining the Founder's office environment.- Processing admin-related Bills, inward and outward couriers, taking care of bank statements & coordinating with accounts and other departments.- Travel arrangements for both domestic/ international travel, which include visa arrangements, ticket bookings, cab arrangements, hotel bookings, etc.- Domestic / International online purchases in coordination with departments.- Track expenses and assist in managing budgets related to the Founder's activities.- Maintain Data & Lists of all the collaterals of the company.Personal Assistance:- Assist the Founder with personal errands and tasks as needed.- Coordinate and manage personal appointments, events, and household-related responsibilities.Event Coordination:- Plan and coordinate events, both internal and external, including business meetings, dinners, and brand-related events.