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Office Assistant
3 months ago
We are looking for a skilled
Office Coordinator
to undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities.An excellent office coordinator is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out accuracy and speed.The goal is to ensure that office operations are efficient and add maximum value to the organization.
Responsibilities
Follow office workflow procedures to ensure maximum efficiencyMaintain files and records with effective filing systemsSupport other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)Greet and assist visitors when they arrive at the officeMonitor office expenditures and handle all office contracts (rent, service etc.)Perform basic bookkeeping activities and update the accounting systemDeal with customer complaints or issuesMonitor office supplies inventory and place ordersAssist in vendor relationship managementFile documentation relating to employees and projects.Prepare meeting rooms for use by printing relevant documents and setting up any devices that will be used.Receive and send emails.Manage office inventory.Greet clients and visitors.Answer phone calls and provide requested information.
Requirements and skills
Proven experience as office coordinator or in a similar roleExperience in customer service will be a plusKnowledge of basic bookkeeping principles and office management systems and proceduresOutstanding knowledge of MS Office, “back-office” and accounting softwareWorking knowledge of office equipment (e.g. optical scanner)Excellent communication and interpersonal skillsOrganized with the ability to prioritize and multi-taskReliable with patience and professionalismAssociate’s/College degree; BSc/Ba in business administration or relevant field is a plus
Skills and Requirements
Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) is must.Excellent written and verbal communication skillsAbility to multi-task, organize, and prioritize work