Student Association Project Coordinator

Student Association Project Coordinator APPLY How to Apply Position Description Need help? Ask Notre Dame For further information or enquiries, please contact People and Culture: Employment Type Full-Time Category Administrative Location Australia Department G71N - Student Success Share LinkedIn Facebook X Email Student Association Project Coordinator Student Association Project Coordinator, Student Engagement and SuccessSydney or Fremantle campus Full-time opportunity, Fixed term contract ending December 2027 Manage and allocate key funding to empower student groups and create a thriving campus community. Be part of a welcoming community of professionals, academics and students. $91,880 pa WA (level 6) + 14.5% superannuation or $102,707 pa NSW (level 6) + 14.5% superannuation About the university The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales. About the office This position is part of the Associate Deputy Vice Chancellor, Academic & Registrar’s portfolio, which includes the areas of Student Success and Wellbeing, Libraries, and Student Administration. The Student Engagement and Success team supports students as they begin university and helps them to get involved in all aspects of campus life. They work alongside students to create programs and events that promote a welcoming, inclusive, and connected community. About the role This role works with the Student Engagement team to support student associations at Notre Dame’s Fremantle and Sydney campuses. The focus is to manage and allocate the Student Services and Amenities Fee (SSAF) to support student activities, events, and services. The role involves working with student leaders and staff to make sure the funds are used properly and benefit all students. The position reports to the National Manager Student Life. Key Responsibilities Support the University and student association Treasurers in overseeing SSAF funding, working closely with Finance to ensure accuracy and adherence to legislative requirements. Assist student associations in developing governance frameworks and policies that ensure proper distribution and tracking of SSAF funds to affiliated clubs and societies. Oversee the reporting of SSAF allocations and expenditures, guaranteeing full compliance with all relevant legislation. Provide comprehensive financial support by maintaining records, processing payments, purchase orders, and invoices, while actively monitoring and reporting on budget expenditures. Lead projects to standardise processes and systems, enhancing efficiency and consistency across student association operations. Offer administrative and financial assistance to the SSAF Governance Committee, including managing meetings, tracking proposals, and supporting reporting and communications. Serve as the main point of contact for students and University stakeholders, collaborating closely with student leaders in clubs and societies. Develop resources and deliver annual training sessions to equip student members with the skills needed to effectively manage SSAF funds. Provide high-level administrative support aligned with the strategic and operational objectives of Student Associations. Foster and maintain positive relationships with key internal and external stakeholders, representing the University with professionalism. Qualifications, skills & experience A degree in business administration, finance, accounting, or a related field with subsequent relevant finance administration experience, or an equivalent combination of relevant finance administration experience and or/ education/ training in business administration, finance, accounting or related field. Demonstrated understanding of financial processes and bookkeeping principles. Strong interpersonal skills and the ability to communicate and collaborate effectively with a range of staff and students at all levels both within and external to the organisation. Strong organisational skills with the ability to prioritise multiple tasks and meet tight deadlines and a demonstrated ability to work autonomously. Demonstrated analytical and problem-solving skills and a high degree of attention to detail, with a proven ability to use initiative, investigate issues, collect and analyse data and to identify and recommend solutions. Demonstrated written and verbal communication skills with evidence of producing clear and concise written communication with a high level of accuracy and attention to detail. Excellent computer skills, including proficiency using the MS Office suite and the use of enterprise systems with advanced skills in Excel. Ability to interpret and apply relevant policies, procedures and legislation. Supportive of the Objects of Notre Dame as Catholic University. Benefits •                      Discounted Bupa Health Fund membership. •                      Friendly and collaborative working environment •                      Gym and fitness programs How to apply Please apply online with a resume and cover letter outlining your suitability for the role. Applications closing date: 12 December 2025 For further information on how to apply, please visit: How to apply | Notre Dame Applicants are expected to have current and valid work rights in Australia. Aboriginal and Torres Strait Islander people are encouraged to apply.       The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff. Contact us Please direct your queries regarding this role to Marcia Rodrigues, Unsolicited contact from recruitment agencies will not be entertained. Back to current openings