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Admin Lead
4 months ago
Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 36, people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the worlds most complex challenges and deliver more impact together.
Roles and Responsibilities
Overseeing all Facilities management operations, travel requirements and events management. Provide guidance to admin team managing travel desk. Facilities and Event Management for organizing meetings, conferences, along with travel and stay related arrangements. Manage Security, Pantry, House Keeping and all their related administrative aspects. Procurement and Vendor management with effective negotiation to meet business requirements and optimal cost. Engage, establish and monitor agreement with key vendor like hotels, travel partners, vendors and key suppliers. Ensuring compliance and liaison with relevant authorities for obtaining permissions and licenses. Collaborate with relevant stakeholders to ensure seamless business execution. Collaborative leadership by leading an engaged and skilled workforce to build an environment of collective responsibility and accountability. Plan and monitor the day-to-day running of administrative operations to ensure smooth progress. Manage financial operations, budgets and resource allocation for achieving cost optimization. Evaluate regularly the efficiency of business procedures according to organizational objectives and apply improvements. Facilitate creation of reports and dashboards of complete admin activities and their costing against the given budget. Monitor daily business operations and address potential issues as and when they arise. Collaborate with CSR committee in driving initiatives through collaborative partnering with different internal and external stakeholders. Ordering and managing office supplies, equipment, and other resources. Overseeing building maintenance, repairs, and security. Recruiting, onboarding, training, and supervising junior admins. Creating a positive and productive work environment for the administrative staff. Providing feedback, conducting performance reviews, and setting goals for individual team members. Ensuring that work is properly distributed and that everyone is utilized to their full potential. Booking venues, catering, AV equipment, and managing attendee listsThe ideal candidate should have
10-15 years experience in Administration. Experience in setting up new facilities and furnishing along with maintenance of all assets and infrastructure will be added advantage. Experience with vendor negotiation. Demonstrated expertise in procurement and achieving maximum value for money. Ability to work under pressure and multitask. Proven ability to lead and manage a team. Experience working with diverse teams of consultants from different backgrounds and expertise. Excellent organizational and time management skills Excellent communication and problem-solving skills. Effective stakeholder management skills Experience with developing PBI dashboard for analysis is desirable.Ultimately, the key to success for an office admin lead in a consulting company is to be a highly organized, resourceful, and adaptable individual who can effectively manage both day-to-day operations and strategic projects while providing excellent support to all levels of the organization.
