Human Resources Administrator

2 days ago

Pune, India LegaLogic Consulting, A Full-Service Law Firm Full time

Profile - HR Administrator Experience : 4+ years of experience Job Location: Pune Department : HR & Admin Team About LegaLogic LegaLogic is a full-service law firm formed in the year 2013, with offices in Pune, Nasik and Nagpur and with 100+ people team. LegaLogic works with marquee clients across various industries pan India. We are looking for a proactive and organized Admin Executive to oversee and manage the day-to-day administrative functions of the organization. The role requires a hands-on individual who can efficiently coordinate facilities, vendor relationships, and employee support functions to ensure smooth office operations. Duties & Responsibilities: 1. Office & Facility Management Oversee the upkeep, maintenance, and safety of office premises. Coordinate with building management, maintenance vendors, and internal teams for repairs and maintenance. Ensure adequate availability and proper functioning of office equipment, utilities, and infrastructure. 2. Inventory & Procurement Manage procurement of office supplies, stationery, pantry, and IT peripherals. Maintain inventory records and ensure optimal stock levels. Evaluate vendors, obtain quotations, and negotiate contracts to ensure cost-effectiveness and quality. 3. Hospitality, Travel & Accommodation Arrange travel, stay, and logistics for employees, guests, and management. Manage bookings, reimbursements, and vendor coordination for travel-related services. Oversee hospitality for in-house and external meetings, including catering and visitor management. 4. Vendor & Housekeeping Management Oversee housekeeping operations to ensure cleanliness and hygiene across office premises. Supervise office boys and housekeeping staff, assigning daily tasks and ensuring discipline. Maintain and monitor service quality of facility and housekeeping vendors. 5. Administrative Support & Calendar Management Provide general administrative assistance to senior management. Manage calendars, schedule appointments, and coordinate meetings and events. Ensure timely communication, documentation, and follow-ups for administrative matters. 6. General Administrative Coordination Manage courier, dispatch, and office communication systems. Support onboarding of new employees with seating arrangements and admin kits. Assist with event coordination and other administrative initiatives as needed. Must Have Skills & Qualifications: Bachelor’s degree in any discipline; specialization in Administration or Management preferred. 3–6 years of experience in office administration or facilities management. Strong organizational, communication, and negotiation skills. Proficiency in MS Office and familiarity with facility or procurement management systems. Ability to multitask, prioritize, and work independently with minimal supervision. How to Apply Interested candidates should submit the resume to Important Note: Please carefully check the required experience and qualifications before applying. Only relevant applications we be considered. Please include ‘HR Administrator - Application' in the subject line

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