Executive Assistant to Chief Executive Officer

3 weeks ago


Bengaluru, India Ola Electric Full time

Roles and Responsibilities

● Calendar Management: Coordinate and maintain the founder's schedules, including

meetings, appointments, and travel arrangements to drive productivity. Drive

appropriate quorum and follow up meetings

● Stakeholder management and communication: Act as a point of contact for internal and

external stakeholders, debottlenecks cross-functional co-ordination. Represent the

founder in various forums/interactions with professional maturity

● Office Coordination: Oversee office operations to ensure a well-functioning work

environment. Implement process excellence across areas such as admin, logistics, office

systems

● Travel Arrangements: Organize travel arrangements, including flights, accommodations,

and transportation, and ensure all logistics are managed seamlessly

● Event Planning: Organize and coordinate executive-level events, meetings, and

team-building activities, ensuring all aspects are executed flawlessly

● Expense Reporting: Manage and process expense reports and invoices, ensuring timely

reimbursement and adherence

● Confidentiality Management: Handle sensitive information with discretion and maintain

confidentiality in all aspects of executive operations


Right person for the role

● Proven experience as an executive assistant or similar role (Preference to candidates in

senior MBB/PE/VC/IB /top industry roles or similar)

● Exceptional track record of working with larger cross functional teams and delivering

results

● Proficiency in office software (Google Workspace, Microsoft Office Suite)

● Strong written and verbal communication skills

● Ability to multitask and prioritize tasks effectively

● High level of discretion and confidentiality

● Problem-solving skills and attention to detail

● Flexibility and adaptability in a fast-paced environment, whatever it takes to get things

done

● Good analytical skills and academic pedigree (Tier 2/3)

● Excellent written and verbal communication abilities

● Demonstrated interpersonal skills and leadership potential

● Diligent and trustworthy



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