Executive Sales Admin

3 weeks ago


Thane, India Bayer Full time

YOUR TASKS AND RESPONSIBILITIES:


Phyzii Help Desk (CRM):

  • Coordination with Phyzii team for system updates and resolution of field queries
  • Log-in ID creations for new joinees
  • Doctor & chemist List upload as and when changes
  • Uploading HCP activities budget in Phyzii.


Managing HCP Activities:

  • Tracking of HCP marketing activities
  • Maintaining activity-wise budget v/s actual spend tracker
  • Preparing agreements and uploading it in CLMS system
  • Doctor vendor creation in SAP
  • Claim settlement through IPD system & sharing payment tracker with sales team on a monthly basis
  • Follow up with ABM's for belief status of Speakers & attendees of HCP activity, omnicuris activity etc.
  • Provision of unsettled claim of HCP activities


Samples & Reconciliation:

  • Preparing sample allocation for sales team as per NSM's instruction & coordinate with SCM team for dispatches
  • Checking samples distributed by sales team as per Maximal norms & sharing the report with team
  • Prepare Sample monitoring report & checking deviations of each BO on a quarterly basis
  • Sharing sample deviation report with sales team seeking clarification & documentation of the same
  • Uploading HCP inputs in Phyzii, tracking expiry of inputs as per LMR ID
  • TDS working of distributed samples by HCPs & sharing it with Finance team


Admin Support:

  • Maintaining headcount (vertical split) report of sales team
  • Arranging visiting cards & working bag of sales team
  • Hotel Booking Sales Team for any meetings
  • Dispatch of HCP related inputs to sales team by preparing gate pass, address format & checklist
  • Support in Geo tagging project


Trade Marketing Support:

  • Creation of new trade marketing vendors in SAP
  • Raising trade marketing related PR and follow-up for PO
  • Vendor invoice processing & follow-up for payment
  • Maintaining tracker of trade marketing budget spend
  • Preparing trade marketing provision


Other:

Keeping track of resigned employees data for sampling, etc.


WHO YOU ARE:

  • Graduate or Post Graduate with minimum 4 years relevant experience, with a strong understanding of Pharma
  • Should have experience in SAP Vendor Creation, PR/PO creation
  • Should have working knowledge of Phyzii (preferred) or equivalent CRM system
  • Should have Pharma experience
  • Proficient in MS Office
  • Ability to work independently and ensure compliance with all policies and procedures
  • Understanding of Sales Performance Metrics
  • Excellent Organizational and Multi-tasking Skills


Please note that this opportunity is with Bayer Consumer Health division on 3rd Party Payroll.


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