Project Administrator

2 weeks ago

Vadodara, India SVR, Inc Full time

The Project Administrator will play a crucial role in supporting the successful initiation and management of projects. This position is responsible for setting up and maintaining project systems, including documentation upload, bid board management, and project transition into construction using Procore. Additionally, the Project Administrator will be responsible for setting up projects in NetSuite, ensuring all relevant information is accurately entered and maintained.


Key Responsibilities:

  • Project Setup: Assist in the initial setup of projects, including the creation and management of project documentation and records.
  • Customer Data Management: Inspect customer relationship and ensure customer is established and updated to a current state within systems.
  • Contact Data Management: Obtain prime contact and engage to update all associated contacts related to the project to ensure consistent workflow and ease of access to project participants.
  • Bid Board Management: Upload and manage project documentation on the bid board, ensuring all relevant information is available and up-to-date.
  • Procore Management: Transition projects into the construction phase within Procore, including the upload and organization of necessary documentation.
  • NetSuite Setup: Accurately set up and maintain projects in NetSuite, ensuring all project details are correctly entered and regularly updated.
  • Documentation Management: Ensure all project documentation is uploaded, organized, and accessible in both Procore and NetSuite.
  • Coordination: Work closely with client and other project team members to ensure smooth transitions and effective communication throughout the project lifecycle.
  • Reporting: Generate and maintain project reports, ensuring stakeholders are informed of project status and any potential issues.
  • Support: Provide general administrative support to the project management team, including scheduling meetings, tracking project milestones, and assisting with project-related inquiries.


Qualifications:

  • Education: Bachelor's degree in business administration, experience working in Operations and Project Management, or a related field experience preferred.


Experience:

  • 2+ years of experience in a project administration or coordination role.
  • Experience with Procore and NetSuite is highly preferred.


Skills:

  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple projects and tasks simultaneously.
  • Detail-oriented with a high level of accuracy.
  • Familiarity with project management methodologies and best practices.


Day to Day Duties (not limited to):

  • Update the Bid Board
  • Work with Lead Qualification Specialist and Account Executives to obtain construction documentation and publish and set up within the bid board
  • Review, Assist and Update Preconstruction Data
  • Inspect project data and assist Estimating Team and Account Executives on the proper steps moving through the preconstruction process.

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