Secretary to MD

4 days ago

Mumbai, India IIFL Capital Services Limited Full time

Key Responsibilities Calendar Management: Manage and optimize the MD’s calendar—daily, weekly, and monthly. Schedule and coordinate internal/external meetings, events, and reviews with appropriate buffers and prioritization. Anticipate conflicts, reschedule as needed, and ensure up-to-date calendar visibility. Coordinate meeting logistics, share agendas and prep materials in advance. Travel Booking & Itinerary Management: Plan and book domestic and international travel—flights, hotels, visas, transfers—per company policy and MD’s preferences. Prepare detailed travel itineraries and ensure all bookings are confirmed and organized. Liaise with travel vendors and finance for seamless coordination and expense management. Ensure timely submission and reconciliation of travel claims. Executive Support: Assist with confidential documentation, correspondence, and report formatting. Manage the MD’s inbox, calls, and messages with discretion. Prepare presentations, memos, and executive briefings as required. Meeting Coordination: Organize board meetings, business reviews, and leadership offsites. Maintain meeting minutes, action trackers, and follow-up schedules. Stakeholder Liaison: Act as a key point of contact between the MD and internal/external stakeholders. Handle coordination with senior leadership, clients, regulators, and vendors professionally. Confidentiality & Office Administration: Ensure confidentiality in all business matters. Supervise day-to-day administrative needs of the MD’s office, including vendor management and support staff coordination. Key Requirements Experience: 2-6 years as a Secretary/EA to CXOs/MDs in reputed firms, ideally in BFSI, consulting, or corporate houses. Education: Bachelor’s degree (Graduate). Executive Assistant or Secretarial Practice certification is a plus. Skills: Strong command of MS Office and Outlook Calendar. Excellent verbal and written communication. Expert in managing schedules, logistics, and multitasking. High discretion, professionalism, and attention to detail. Desired Attributes Organized, proactive, and resourceful. Excellent time management and interpersonal skills. Ability to handle confidential matters with integrity. Strong sense of ownership and accountability.

  • Secretary to MD

    2 days ago

    mumbai, India IIFL Capital Services Limited Full time

    Key ResponsibilitiesCalendar Management:Manage and optimize the MD's calendar—daily, weekly, and monthly.Schedule and coordinate internal/external meetings, events, and reviews with appropriate buffers and prioritization.Anticipate conflicts, reschedule as needed, and ensure up-to-date calendar visibility.Coordinate meeting logistics, share agendas and...

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    Vile Parle, Mumbai, Maharashtra, India Manoj Ornaments Pvt. Ltd Full time

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  • Secretary to MD

    4 days ago

    Mumbai, India IIFL Capital Services Limited Full time

    Key ResponsibilitiesCalendar Management:Manage and optimize the MD’s calendar—daily, weekly, and monthly.Schedule and coordinate internal/external meetings, events, and reviews with appropriate buffers and prioritization.Anticipate conflicts, reschedule as needed, and ensure up-to-date calendar visibility.Coordinate meeting logistics, share agendas and...

  • Secretary to MD

    4 days ago

    mumbai, India IIFL Capital Services Limited Full time

    Key ResponsibilitiesCalendar Management:Manage and optimize the MD’s calendar—daily, weekly, and monthly.Schedule and coordinate internal/external meetings, events, and reviews with appropriate buffers and prioritization.Anticipate conflicts, reschedule as needed, and ensure up-to-date calendar visibility.Coordinate meeting logistics, share agendas and...

  • Secretary to MD

    4 days ago

    Mumbai, India IIFL Capital Services Limited Full time

    Key ResponsibilitiesCalendar Management:Manage and optimize the MD’s calendar—daily, weekly, and monthly.Schedule and coordinate internal/external meetings, events, and reviews with appropriate buffers and prioritization.Anticipate conflicts, reschedule as needed, and ensure up-to-date calendar visibility.Coordinate meeting logistics, share agendas and...

  • Secretary to MD

    3 days ago

    Mumbai, India IIFL Capital Services Limited Full time

    Key ResponsibilitiesCalendar Management:Manage and optimize the MD’s calendar—daily, weekly, and monthly.Schedule and coordinate internal/external meetings, events, and reviews with appropriate buffers and prioritization.Anticipate conflicts, reschedule as needed, and ensure up-to-date calendar visibility.Coordinate meeting logistics, share agendas and...

  • Secretary to MD

    3 days ago

    Mumbai, India IIFL Capital Services Limited Full time

    Key ResponsibilitiesCalendar Management:Manage and optimize the MD’s calendar—daily, weekly, and monthly.Schedule and coordinate internal/external meetings, events, and reviews with appropriate buffers and prioritization.Anticipate conflicts, reschedule as needed, and ensure up-to-date calendar visibility.Coordinate meeting logistics, share agendas and...

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    1 week ago

    Mumbai, India Skillventory Full time

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  • Secretary to MD

    4 days ago

    Mumbai, India IIFL Capital Services Limited Full time

    Key Responsibilities Calendar Management: Manage and optimize the MD’s calendar—daily, weekly, and monthly. Schedule and coordinate internal/external meetings, events, and reviews with appropriate buffers and prioritization. Anticipate conflicts, reschedule as needed, and ensure up-to-date calendar visibility. Coordinate meeting logistics, share agendas...