HR & System Coordinator

9 hours ago

Erode, India Laxmi En-Fab Pvt. Ltd. Full time

Job Description (JD)HR & System Coordinator (Senior Level)**Position: HR & System Coordinator Department: HR & Administration Reporting To: Director / Top Management Location: Laxmi En Fab Pvt. Ltd. / Ekobloc Experience Required: 5–15 years (Manufacturing/Engineering company preferred)🎯 Role PurposeThe HR & System Coordinator is responsible for driving process discipline, implementing and monitoring SOP compliance, strengthening internal communication, and managing key HR & administrative functions. This role acts as the central backbone of organizational coordination, ensuring every department follows standards, deadlines, and correct documentation.🔑 Key ResponsibilitiesA. SOP Monitoring & Process GovernanceEnsure all departments follow approved SOPs and reporting formats.Conduct weekly/monthly internal audits of SOP compliance.Maintain updated SOP manuals, revisions, and version control.Track daily/weekly checklists from departments and verify completeness.Identify process gaps and escalate issues to management.Conduct orientation for new employees on company processes.B. HR Management (Core HR + Admin HR)Manage attendance, leave, overtime, and discipline tracking.Execute recruitment workflow: sourcing, screening, scheduling interviews.Handle joining formalities, documentation, ID cards, and induction.Maintain employee files and HR documentation.Support performance review cycles.Drive employee communication and grievance redressal.Manage office administration (stationery, housekeeping, compliance records).C. Internal Coordination & CommunicationAct as a central communication channel between management and departments.Follow up with Sales, Production, Purchase, Design, Accounts, and Service teams for pending tasks.Maintain project and task tracking dashboards.Prepare Minutes of Meeting (MOM) and track follow-up actions.D. Reporting & DocumentationSubmit weekly SOP compliance report to management.Prepare monthly HR & Systems performance summary.Maintain departmental audit checklists and compliance scorecards.Consolidate attendance, leave, and manpower reports.🛠 Skills & Competencies RequiredTechnical SkillsStrong knowledge of SOPs, audits, documentation, and complianceUnderstanding of manufacturing/engineering workflowsHR operations knowledgeExcellent in MS Excel, Word, Google SheetsStrong administrative controlBehavioral SkillsHighly responsible & disciplinedStrong follow-up and coordination abilityNeutral, unbiased decision-makingProfessional communication (written & verbal)Ability to work under pressure and with multiple departmentsIntegrity & confidentiality📚 QualificationsGraduate / Postgraduate (MBA HR preferred but not compulsory)5+ years of experience in: ✔ ISO Documentation ✔ HR & Admin ✔ Operations Coordination ✔ QA Documentation ✔ Process Control(Experience in manufacturing/engineering machinery companies is a strong advantage.)

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