Operations Coordinator

6 days ago


Mangalore, India hotsourced Full time

About The Company


Our client partners with some of the world’s leading brands to create meaningful moments for their customers through personalised, handwritten notes and gifts. Combining innovative technology with a personal touch, they help businesses enhance customer loyalty and drive sales. A diverse community of over 1,000 UK- and US-based scribes meticulously crafts each note by hand. Joining their team means becoming part of a fast-growing startup on a mission to humanise customer interactions.


About the role


The Operations Coordinator will manage the day-to-day administrative tasks essential for seamless campaign execution and smooth operational support. This role requires a fast-paced, agile approach and excellent communication skills to coordinate effectively across multiple areas. By handling core operational tasks with accuracy and efficiency, the Operations Coordinator enables the Head of Operations to focus on strategic, high-level initiatives.


Key Deliverables

  • Ensure efficient operations that improve business processes and minimise waste.
  • Deliver client campaigns on time, within budget, and to the highest standard.
  • Support the company’s growth targets by maintaining smooth and reliable operational processes.


Key Responsibilities


  1. Supplier Coordination: Manage all communications and processes with suppliers (including print, gifting, and stationery partners), ensuring high-quality, on-time fulfilment for all campaigns.
  2. Stock and Distribution Management: Maintain accurate stock levels, place orders, arrange distributions, and coordinate with shipping providers to troubleshoot and resolve logistical issues.
  3. Campaign Briefing and Timelines: Obtain quotes, brief suppliers, and work closely with the Scribe Engagement Manager to monitor campaign timelines and ensure smooth handoffs for upcoming projects.
  4. Data Management: Verify the accuracy of client-supplied artwork using Adobe Acrobat and oversee data integrity checks. Familiarity with SQL is a bonus but not essential, as the ability to learn and adapt to data tools is more critical. Collaborate with the Account Management team to ensure corrections are made prior to campaign launch.
  5. Financial Administration: Support financial administration by handling ad-hoc transaction reconciliation and managing payments. A numerical mindset and comfort with data are key; experience in bookkeeping or finance is not required but would be beneficial.
  6. General Administrative Support: Coordinate scheduling, prepare reports, support budget tracking, manage office resources and goods, and handle ad hoc requests from the Director of Operational Strategy to facilitate efficient daily operations.


Key Requirements


  • Impeccable organizational and multitasking abilities, with meticulous attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in data entry, scheduling, and basic financial reconciliation.
  • Ability to collaborate effectively with cross-functional teams.
  • Adaptability to handle a mix of structured, repetitive tasks and dynamic, problem-solving challenges.
  • A desire to learn and adapt to data handling tools (knowledge of SQL is a bonus).
  • Previous experience of coordinating projects is highly desirable.


Work Schedule

As the client is UK-based, you will be required to work in UK daytime:

  • Monday to Friday
  • 2:30 PM to 11:00 PM IST (9:00 AM to 5:30 PM GMT)


Pay & Benefits - What you’ll get in return:


  • Annual CTC: 8-10 lakhs per year
  • Device : Company provided
  • Fully remote role
  • Be part of a passionate, friendly and transparent culture which encourages your suggestions for improvement as we grow
  • Full training and ongoing support



  • Mangalore, Karnataka, India Exito Media Concepts Pvt Ltd Full time

    About the Role:We are seeking a highly skilled Event Operations Coordinator to join our team at Exito Media Concepts Pvt Ltd.The Event Operations Coordinator will be responsible for ensuring the operational efficiency of our events, including venue booking, vendor management, and print production.The ideal candidate will have 2 years of experience in event...


  • Mangalore, Karnataka, India IBC INDIA PVT LTD Full time

    Job Description:Proficient in using GDS software such as Galileo, Amadeus, and Sabre to manage travel bookings.Experience in corporate/B2B travel booking and effective day-to-day operations.Excellent coordination and communication skills to work with international travel service providers and clients.Strong organizational skills with attention to...


  • Mangalore, Karnataka, India Exito Media Concepts Pvt Ltd Full time

    Job DescriptionWe are looking for a skilled Event Operations Coordinator to join our team at Exito Media Concepts Pvt Ltd. As an Event Operations Coordinator, you will be responsible for ensuring the operational efficiency of our events.Your role will involve overseeing the entire logistical & operational vertical of our business process to ensure the smooth...


  • Mangalore, Karnataka, India Exito Media Concepts Pvt Ltd Full time

    Event Operations Executive at Exito Media Concepts Pvt LtdAs a key member of our team, you will be responsible for ensuring the operational efficiency of our events. This includes overseeing the entire logistic & operational vertical of our business process to guarantee the smooth functioning of our events.Key Responsibilities:Execute all event operations,...

  • Project Coordinator

    6 months ago


    Mangalore, India Access Research Labs Full time

    **Job Profile** Project Coordinator **Key Roles and Responsibilities** - Responsible for supervision of all installers and activities on project site. - Obtain and read all contract documents including, but not limited to: bid drawings and specifications, contract, project workbook, subcontractor scopes of work, and construction schedule. - Facilitate...

  • Project Coordinator

    6 months ago


    Mangalore, India Access Research Labs Full time

    **JOB DESCRIPTION** **Location - Mangalore, Karnataka** **Key Roles and Responsibilities**: - Responsible for supervision of all installers and activities on project site. - Obtain and read all contract documents including, but not limited to: bid drawings and specifications, contract, project workbook, subcontractor scopes of work, and construction...

  • Banquet Coordinator

    6 months ago


    Mangalore, India Goldfinch Hotel Full time

    **Event Planning and Coordination**: - Assist in coordinating all aspects of banquet and event functions, including meetings, conferences, weddings, and social events. - Work closely with clients to understand their event requirements and preferences. - Coordinate with various departments within the hotel, including catering, food and beverage, audiovisual,...

  • Crane Operator

    6 months ago


    Mangalore, India Magnus Kedium Plywood Industries Full time

    **Job Title: Crane Operator** **Company Overview**: Magnus Kedium Plywood Industries is a leading player in the plywood industry, committed to delivering high-quality products to our customers. We operate state-of-the-art facilities and uphold the highest standards of safety and efficiency in our operations. As part of our team, you'll have the opportunity...


  • Mangalore, Karnataka, India IndiGo Full time

    **Job Summary:**We are seeking a highly skilled and experienced Airport Operations Officer to join our team at IndiGo. As an Airport Operations Officer, you will be responsible for ensuring the smooth and efficient operation of our airport facilities.**Key Responsibilities:**Ensure compliance with all relevant regulations and standards.Coordinate with...

  • Operations Executive

    4 months ago


    Mangalore, India YouGotaGift Full time

    Job Description:YOUGotaGift is looking for an experienced and organized Operations Executive – B2B to support the daily operations of the business. With a keen attention to detail, the Operations Executive should be able to assist in daily activities of the Operations team to reach the progressive goals of the company. The job requires the candidate to...


  • Mangalore, Karnataka, India Stader Labs Full time

    Job Title: Associate Product ManagerLocation: RemoteWe are seeking an experienced Associate Product Manager to join our team at Stader Labs. As a key member of our operations team, you will be responsible for ensuring the smooth functioning of our DeFi ecosystem.Key Responsibilities:DeFi Metrics Management:Regularly update and track DeFi APR and TVL metrics...


  • Mangalore, Karnataka, India NASCAR Full time

    About NASCAR and the RoleNASCAR is a leader in motorsports entertainment, operating the premier stock car racing series in North America. As a Part Time Official, Event Coordinator, you will be part of our team that ensures the success of our events.Key Responsibilities:Work with a team of officials to verify competitor compliance with IMSA rules.Direct...


  • Mangalore, Karnataka, India Poorvi Housing Development Co Pvt Ltd. Full time

    **About the Role**We are seeking a highly skilled Financial Operations Manager to join our team at Poorvi Housing Development Company Pvt Ltd. The successful candidate will be responsible for assisting in day-to-day financial operations, preparing financial documents and reports, and managing accounts payable and accounts receivable.**Key...

  • ERP Coordinator

    1 month ago


    Mangalore, Karnataka, India Amar Infraprojects Full time

    **Responsibilities** - Develop and maintain proper issue reports, resolutions and schedules. - Coordinate with all departments and manage ERP software issues & modification activities. - Monitor progress and ensure timely completion of tickets. - Identify, report & follow-up issues & bugs for rectification - Provide regular status updates to senior...


  • Mangalore, Karnataka, India Poorvi Housing Development Co Pvt Ltd. Full time

    Company Overview:Poorvi Housing Development Company Pvt Ltd is a reputable provider of civil and infrastructure works & building construction services in Bangalore, catering to a large and satisfied clientele.Job Overview:Branch Manager | Full-Time | MangaluruSalary: Commensurate with experience | Employee Count: 11-50Key...


  • Mangalore, India Ishhaara Full time

    **Job Title: Data Entry Operator cum Production Planning** **Location**: Mangalore **Company**: Magnus Kedium Plywood Industries **About Us**: Magnus Kedium Plywood Industries is a dynamic and innovative plywood manufacturing company dedicated to delivering high-quality products to our customers. We are seeking a detail-oriented and organized individual...


  • Mangalore, Karnataka, India MIFAMED MEDICAL PRIVATE LIMITED Full time

    Lead Shipping and Planning Operations at MIFAMED MEDICAL PRIVATE LIMITEDEstimated Annual Salary: ₹ 8,00,000 - ₹ 10,00,000About the Role:We are seeking a highly skilled Shipping and Planning Manager to lead our shipping operations at Kandla SEZ. As a key member of our team, you will be responsible for ensuring seamless and timely shipments with meticulous...


  • Mangalore, Karnataka, India DentistChannel Online Full time

    Job Title: Front Office AssistantJob Summary:  We are seeking a highly skilled and organized Front Office Assistant to join our team at DentistChannel Online. The successful candidate will be responsible for ensuring the smooth functioning of day-to-day operations within our office environment.Key Responsibilities:Manage and distribute incoming and...


  • Mangalore, Karnataka, India Bupa Full time

    Job Title: Reception/ AdministratorJob Summary:We are seeking a highly skilled and motivated Reception/ Administrator to join our team. The successful candidate will be responsible for providing exceptional customer service, managing front desk operations, and maintaining accurate records.Key Responsibilities:• Greet and welcome customers, ensuring a...


  • Mangalore, Karnataka, India Bupa Full time

    Company Overview:Bupa is a health insurer and provider with a focus on helping people live longer, healthier, happier lives. We operate with no shareholders, prioritizing our customers' needs above all else.Salary: £23,894 per annumJob Description:We are seeking an experienced Administrator/Receptionist to join our team at Bupa Clinics in Milton Keynes. As...