Executive Assistant

3 days ago

Visnagar, India Ganpat University Full time

Job Title: Executive Assistant for Director General, Pro Vice Chancellors and Executive Registrar.Location: Ganpat University, Mehsana, Gujarat.Type: Full-TimeAbout Ganpat UniversityGanpat University, a highly reputed multi-disciplinary university located in Gujarat with a NAAC ‘A’ grade and GSIRF 5-Star rating, has established strong industry-academia partnerships. The university seeks competent and dynamic individuals passionate about transforming education and contributing to the country’s economic growth.About the Role:Ganpat University is seeking a proactive, highly organized, and experienced Executive Assistant to support the Director General, Executive Registrar and Pro Vice Chancellor. The ideal candidate will possess excellent communication skills, strong time management abilities, and a high level of discretion and professionalism. This role requires a dynamic individual capable of handling confidential information, managing multiple priorities, and facilitating smooth administrative operations.Key Responsibilities:- Manage complex calendars, schedule meetings, and coordinate travel arrangements and reminders for upcoming meetings. - Prepare and review correspondence, reports, presentations, and other documents. - Prepare agendas, take meeting minutes, and ensure follow-ups are done on time. - Maintain effective communication and coordination with internal departments, faculty, staff, and external stakeholders. - Organize and support high-level meetings, including agenda preparation, minutes documentation, and follow-ups. - Handle confidential information with integrity and discretion. - Monitor incoming communications and respond or redirect as appropriate. - Track deadlines, tasks, and key projects, ensuring timely completion and follow-through. - Assist in the planning and execution of official university events and engagements. - Maintain files and records in an organized and accessible manner. - Handle emails, draft documents, and act as the point of contact for internal and external communications.Qualification and Requirement:- Graduate in any discipline (preferably with a specialization in administration or management); a Master’s degree is an advantage. - 5–6 years of proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably in an educational or institutional setup. - Excellent written and verbal communication skills in English and Hindi/Gujarati. - Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, MS Teams, Google Meet). - Strong organizational and multitasking skills with attention to detail. - Ability to work independently and as part of a team, with a proactive and problem-solving mindset. - High level of professionalism and integrity.Preferred Attributes:- Familiarity with academic or university environment. - Strong interpersonal skills and ability to interact with senior leadership. - Ability to manage sensitive matters and maintain confidentiality.

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