Administration & Facilities Management
1 week ago
Role: Hub Admin Manager (HADM)
Technical Skills : Any Graduate with Exp. in Administration & Facility Management
*** Diploma not considered**
Experience: 3-6 years
Location: Pan India
Pay: Upto 4 LPA
Mandate : *** knowledge of Electricals Equipment's (like DG, UPS, Panels & Fire fighting**
*** Administration & Facility Management, Vendor Management***
Must-Have
- Good communication skills (written/verbal)
- Proficiency in Regional/Local Language written/verbal
- Experience in General Administration & Facilities Management
- Must have managed a team
- Willing to work learn and perform under extreme pressure
- Role required to work for extended working hours as situation demand
- Role Required for Extensive Travel within Zone/Region/Hub
- Must be ready to work six days a week or as per define rostering for the team
- Awareness of building compliance & certification
- Vendor Management skills
- Open to take complete ownership, responsibility & accountability of assigned work
- Good working computer knowledge (Microsoft xls, word, PowerPoint etc)
Good-to-Have: Basic knowledge of DG, UPS, Panels & Fire fighting Equipments
Professional Certifications, additional language knowledge, Strong analytical and logical understanding.
Role&Responsibility:
- Complete ownership of managing HUB Admin activities/operation & Admin Team
- Defining Scope and KRA’s of Team members
- Communicate and co-ordinate with immediate management for day-to-day activities
- Direct reporting to Regional Admin Head on day-to-day activities, incident management etc.
- Monitoring and reporting of key project activities, plans and progresses
- Managing calls and discussions
- End to end Exam Day and non exam day administrative activities management and Team coordination
- Ensuring zero incident on Exam day related to Admin Services
- Help in Recruitment, Training and talent development of Team Members
- Define and deploy control and Monitoring mechanism Admin Team within HUB
- Training and development of Admin Team within HUB
- Ensure Standardizing of process at all Exam Venues within HUB
- Vendor Mgmt. , Support Regional Head in Finalising of contract , Vendor invoice
- Publish regular dashboard on Key performance parameters to Regional Admin Head and Sr. Mgmt on need basis
- Central spoc for all Facility related matters within HUB
- Ensure SLA/SLC at Exam Venues
- Governance over ViDZ/LISP partners , regular meeting and closure of Audit points
- Deployment of Adhoc/Contract manpower at Exam Venue
- Help/support in Shortlisting prospective partner/venue identified based on defined parameters within region
- Maintain and monitor legal compliances for all Venues
- Prepare and deploy contingency/BCP
- Surprise checks at exam Venues
- Handle crisis situation
- Coordinate and manage with Manpower agencies on deployment and other staff related issues & Compliances
- Conduct audit of Exam venues
- Any other duty assigned from time to time
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